Field Senior Finance Officer - Somali Regional State Of Ethiopia

Reference No:  

REC/050/22

Job title:           

Field Senior Finance officer

Location:          

Somali_(Warder)

Reports to:

Regional Programme Manager

Number of Posts

1 (One)

Closing date:   

March 14,2022

The Field  senior Finance officer  will be responsible for the overall Financial  Management of the Regional Programme Office including but not limited to management & monitoring of monthly expenditure against budget, ensure monthly balance sheet figure are normal for all project site under his/her direct supervision, direct support to LAFs,  If any,  and consolidating monthly cash books of the region and submit it to HO on time. He/she will be responsible to support, manage and control the finance functions of all grants under the jurisdiction of the regional office. 

The Filed Senior Finance officer will have a functional line with HO Finance team as the regional Programme Office focal person for all financial matters. The incumbent will have a similar functional, provide technical supporting and following up role to the LAF Officers jointly with the regional admin & HR officer. However, the incumbent still will be under the direct management of the regional programme manager

Key Areas of Accountability/Duties

Financial Management

·         Ensure that GOAL Ireland’s and GOAL Ethiopia’s financial, procurement and personnel procedures and policies are always adhered to. 

·         Ensuring all expenditures is in line with Donor Budget, Donor Guidelines, and GOAL procurement and financial procedures.

·         Ensuring that all internal financial formats/templates are used, and that month end procedures e.g. monthly checklist are followed.

·         Oversee and manage daily program-wide accounting and finance functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables

·         Plan and implement systems for financial operations in Borena area program offices in accordance with the GOAL Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping.

·          Review all procurement actions, including procurements under grants, to ensure full and open competition to the greatest extent possible,

·         strong internal controls with appropriate segregation of duties, adequate documentation to support solicitation, selection and best-value decisions, and full compliance with donor regulations

·         Review and finalize the Grant Monitoring Tool (GMT) each month and review monthly with the Programme manager to update forecasts - check coding and budget vs expenditure variances monthly, highlighting potential under/overspends and identifying any need for budget realignment

·         Prepare Government Financial Reports in the correct format on quarterly bases.

·         Prepare, review and compile monthly Fund requests of field offices under the region. Liaison with Senior CMAM project Officers, Logistics for timely submission to HO finance.

·         Maintain cash books daily and review and compile other field office cash books in the region.

·         Ensure all expenses are coded properly in line with approved project budget line as per the Chart of accounts coded in the finance form.

·         Ensure the necessary supporting documents are checked and attached to payment vouchers before any payments are effected.

·         Ensure proper adherence of the function to the project to financial, purchase and audit manuals

·         Supervise and control the custody of the region`s financial documents which will be permanently archive at regional level.

·         Coordinate finance team under your region to provide effective financial services

·         Ensure effective and efficient resource utilization

·         Provide on job financial training to finance staff under his/her supervision in topics related GE`s financial management and related tasks.

·         Apply the organization’s financial and accounting policies in the region.

·         Assist HO finance team in government interim and annual government financial reports.

Budget Preparation and monitoring

• Review plan & forecast according to GOAL expenditure monthly in line with annual budget ensuring all costs where possible and in accordance with donor guidelines are charged to donor funded projects

• Participate in annual budget preparation process and any subsequent budget revisions
• Always review all expenditures in line with monthly fund requests ensuring all costs where possible and in accordance with donor guidelines are charged to donor funded projects.
• Participate in grant management meetings whenever possible.
• Assist HO team in government budget preparation.
• Follow and plan for grant closing activities.

Compliance

• Ensure GOAL Ethiopia projects comply with statutory and regulatory requirements.
• Ensure timely resolution of audit findings and implementation of recommendations.
• Liaison with the HO Compliance team in providing communication and relevance of external statutory and regulatory requirements to projects.
• Assist HO finance team in addressing and responding to any internal and external audit queries
• Ensure timely remittance payroll and withholding taxes to Inland Revenue.

Other Task

·         Maintain float register in daily bases.

·         Maintain daily laborers tracking sheets for income tax purpose and ensure compile in month end documents.

·         Prepare monthly bank reconciliation and ensure timely collection of bank advices.

·         Ensure timely payment of taxes to Inland Revenue.

·         Ensure Telephone, Water and Electric bills are paid in time.

·         Perform cash count on weekly bases and ensure that physical cash corresponds to the cash book balance.

·         Take sample spot-check of stock items and fixed assets monthly.

·         Maintain backup of financial documents.

·         Supervise the respective subordinates, if any.  

·         Perform any other related duties assigned by Immediate Supervisor and HO Finance Team.

Mainstreaming:

·         Mainstreaming issues (general description of the responsibility of the job holder in terms of Gender, Child Protection, Environment and HIV/AIDS issues.)

·         Familiarize self, understand and implement, according to area of responsibility, GOAL’s policies and procedures on mainstreaming of Gender, HIV/AIDS and Child Protection.

·         Actively promote staff sensitivity and awareness of Gender, HIV/AIDS and Child Protection issues.

·         Set mainstreaming objective, design sound activities and corresponding budget to attain the objective.

·         Ensure plans, reports, concept notes, proposals and day to day activities, as necessary, consider gender analysis findings and gender mainstreaming strategies.

REMUNERATION and BENEFITS:

·         GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

·         A chance to develop tangible experience.

·         Being part of a team who continue to make a real difference to the lives of the most vulnerable people.  

Commitments:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care.

GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have:

• BA degree in Accounting or related field with a minimum of 4 years’ experience in Finance in an NGO environment.

Desirable quality, skill and competence

·         Experience and knowledge of USAID/OFDA, ECHO/EU, UN agencies, Irish Aid, etc. fund management.

·         High level of accuracy, attention to details and commitment to confidentiality

·         A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary

·         An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with GOAL and donor policies and procedures is essential.  

·         Ability to manage grants if multiple donors.

·         Understanding of the programme nature and willing to travel and live in field site, with frequent traveling   from site to site.

·         High commitment to maintain an up-to-date and efficient HR information and record keeping system.

·         Adherence to the requirements set by the HR Manual and donor guidelines.

·         Experience in handling Financial and HR activities, general management/administration skills.

·         Very good knowledge and application of MS-Office, especially Excel.

·         Good English communication skill (written and spoken).

·         Very good human relation skills, ability to explain

·         Team oriented, flexible and creative approach; keen to take initiative where appropriate.

·         Accountability & responsiveness within areas of responsibilities,

·         Knowledge and application of advanced excel/Access/Data management tools

·         Very good application of SAGE

• Knowledge of local langue: Somaligna 

Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & Duty station need to be written in the application letter and Send in our Email: [email protected]

GOAL strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process

Deadline: Mar 14, 2022