Logistic Admin and Finance Officer (LAF)

Positive Action for Development (PAD) is an indigenous, non-governmental, humanitarian, and development organization legally registered at the federal level by the Federal Democratic Republic of Ethiopia Charities and Societies Agency on June 6, 2011, with a registration number of 2330.

PAD would like to hire one Finance and Admin Logistic Officer (LAF) for its project titled “Multisectoral and integrated response to drought and conflict in Shabelle area, Somali Region, Ethiopia”. The one Finance and Admin Logistic Officer (LAF) will be responsible for all head office financial, procurement, property administration, and Human resources activities within the organization and for technically supporting the co-workers working under the Junior Finance & Administration Officer in all such matters. This includes supervising cashier, handling all financial and procurement transactions, verifying, consolidating and assist preparing financial reports, assist prepare monthly branch officer budget and cash request, ensuring that sufficient cash is available to cover programmatic activities of the branch office, assist familiarize the branch office staffs in implementing Human Resources Policies and Procedures, assist recording and posting of financial data; assist maintaining and controlling inventory movements, vehicles, and all other fixed assets management and keeping up-to-date pertinent records of the organization books of accounts

Duties and responsibilities

Financial Management:

• Check that all proper documents are attached with payment requests before preparing payments.
• Prepares payments as per the organization financial policy and procedures.
• Writes cheques and prepares the corresponding payment vouchers.
• Follow-up timely collections of receivables and cash on hand are promptly deposited in the bank accounts intact.
• Prepares monthly volunteers payment and regular payments with due consideration to deductions (Charity contribution, advance, loan...)
• Check coding of all source documents stamp ‘PAID’
• Ensure monthly office rental payment effect timely
• Collect monthly bank statements form all bank accounts
• Timely payment of government taxes including income tax, pension and withholding tax
• Ensure properly keeps chequebooks in safe custody.
• Effects payment of cheques against receipts/invoices and proper signature of the recipient
• Ensures valid cash receipts/invoices are delivered to finance for all cheques issued to Payees.
• Prepare and effect training and workshop participants’ payment with due consideration to deductions (taxes, advance....).
• Checks all petty cash payments
• Keeps up to date and orderly controlling records of receipts
• Participate in the annual physical count of inventories and fixed assets
• Sequentially arranges, files and labels financial records in a professional and easily retrievable manner
• Ensure that all financial and procurement transactions are conducted per PAD’s financial policies and procedures and procurement regulations as well as following donor compliance requirements
• Ensure that the proper implementation of internal control system and financial policy of the organization.
• Undertakes any other related duties that may be assigned to him/her.

Financial System Development

• Identify internal control weaknesses and assist in developing policies, systems, and procedures to address such weaknesses
• Assist all staff in understanding the organization's financial policies, procedures, systems, and applications.
• Assist in development of good financial management systems and procedures, in line with best practices

Financial Reporting

• Review and analyse financial statements and all other required reports for the statutory and project audit purpose
• Facilitate with team year-end financial statements for external audit purposes
• Review monthly grant income charged to each donors and ensure that all are properly booked and fully reflect the actual transactions in accordance with grant document
• Prepare and submit other regular or on request financial reports, as per the reporting requirements of branch office, government agencies and other project funders.

Finance Team Leadership

• Provide direction to PAD finance team in consultation with the Finance and Operation Head
• Identify training needs for all PAD finance staff, and ensure the training is provided in
• Develop performance targets with staffs, conduct performance evaluations and provide constructive feedbacks to the staffs consultation with the Finance Coordinator.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, Logistics, Supply Chain Management or other related fields.

Experience

• At least three years of work experience in Accounting and Finance sector in local or international NGOs.
• Proficiency in accounting software like QuickBooks, Peachtree or other ERP systems is Advantages.
• Ability to manage multiple tasks related to finance, admin, and logistics simultaneously.
• Familiarity with financial policies and compliance regulations (tax laws, procurement standards, etc.).
• Experience in financial management and procurement processes.
• Motivated self-starters, able to carry out work independently but also coordinate effectively as part of a team

Skills Required, Attitudes, and Attributes

• Fluency in English, both written and verbal.
• Fluency in local language, both written and verbal.
• Previous experience working in complex and volatile contexts.
• Good communication and interpersonal skills
• Strong organizational and multi-tasking skills.
• Excellent analytical and problem-solving abilities.
• Team-management and leadership skills.
• Handling insecure environments.
• Managing resources to optimize results.
• Innovation, flexibility, and a solution-oriented approach

No required: one

Duty Station: Shebelle Zone (Gode) Somali Region

Female applicants are encouraged to apply

Equal Employment Opportunity

Positive Action for Development (PAD) promotes fairness, equity, and diversity in the workplace. We welcome applications from qualified individuals of all backgrounds, regardless of gender, age, disability, ethnicity, religion, or other personal status. Hiring decisions are made based on skills, experience, and suitability for the role.

We are committed to creating a respectful and inclusive environment where all staff can thrive, contribute meaningfully, and grow professionally.

Zero Tolerance for Misconduct

PAD has zero tolerance for any form of abuse, harassment, exploitation, or misuse of power. We take safeguarding seriously and expect all staff, volunteers, and partners to follow our policies and uphold our values at all times. All successful candidates will go through background checks and be required to follow PAD’s code of conduct and safeguarding principles.

Recruitment Flexibility

PAD reserves the right to recruit more than one candidate from this announcement or keep qualified applicants in our database for future similar roles.

Important Notice on Recruitment Fraud

PAD does not request any payment at any stage of the recruitment process. If you receive any suspicious messages claiming to be from PAD, please report them to our office through official contact channels. www.padethiopia.org

Interested candidates must send the following application documents with the subject line, Finance and Admin Logistic Officer (LAF) for Shebelle Zone (Gode) Somali Region

● Motivation/Cover letter (not more than one page);

It is highly recommended to include your salary expectations and current salary in the application letter.

● CV (not more than 4 pages) and relevant documents (education certificates, experience, and others) (Please note that the certificates and CV should be in one single file.) If you are passionate about peacebuilding and have the skills and experience to contribute effectively, we encourage you to apply for this position.

Note:

● Only selected candidates will be contacted.

● Applicant(s) who don’t follow the procedures will be disqualified immediately.

● This job description is intended to provide a general overview of the position and may be subject to change based on organizational needs.

E-mail: [email protected]

Website: www.padethiopia.org

Telephone: 0904023331,0948787677 or 0936342656

PAD is an organization committed to upholding a zero-tolerance policy towards all forms of abuse and exploitation while actively working to protect and defend the rights and well-being of individuals.