Finance Coordinator – Financial Planning & Analysis (FP&A)

Finance Coordinator – Financial Planning & Analysis (FP&A)

TEAM/PROGRAMME: Country Finance Team

LOCATION:  Mogadishu/Nairobi

GRADE: 3

POST TYPE: 1 Year

Child Safeguarding:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g., once a week or more) or intensively (e.g., four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Finance Coordinator – Financial Planning & Analysis assists the Deputy Finance Director by managing the day-to-day operations of the budgeting unit.

The incumbent is responsible for ensuring that the day-to-day budgeting and financial planning functions are performed in accordance with Save the Children and donor policies and procedures.

Responsible for coordinating the preparation and consolidation of donor proposal budgets, forecasts, variance analysis and supporting in the production of high quality and timely management reporting.

In this role, you are expected to be highly motivated, articulate and comfortable with a diverse finance role covering a variety of area/field offices, whilst working closely with the country and area finance teams. To thrive in this role, you must be highly driven and a self-starter to achieve excellence. 

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Deputy Finance Director

Staff reporting to this post: NA

Budget Responsibilities: NA

Role Dimensions: Save the Children operates across all zones in Somalia/Somaliland and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $110million annual budget turnover, more than 70 active awards at any time and over 650 staff

KEY AREAS OF ACCOUNTABILITY:

Reporting to the Deputy Finance Director you will be responsible for:

• Lead in the budget development for new proposals by developing with close coordination with Budget Holders and NBD team in line with donor/member guidance/templates and by ensuring full cost recovery for the area support costs in line with the nature of the project.
• Work with Budget holders to develop realistic and accurate phased budgets in line with the project implementation plans.
• Maintain and update the staff funding trackers non-thematic and cross thematic’ schedule for the area office on a monthly basis and share it with the Financial Reporting Manager.
• Monitoring country office cost base, award cost recovery mechanisms, and donor requirements.
• Ensures appropriate project support costs and accurate cost recovery in new grants are applied to new and existing awards.
• Responsible for proposal budget preparation and modifications by reviewing and advising on proposed costs and justifications to make sure that the proposed budget is reasonable and realistic for the project needs and is complaint per internal and external rules and regulations.
• Maintaining and updating the non-thematic and cross-thematic funding allocation schedule for the Somalia Programme for management decision making.
• Coordinating with the departmental heads to come up with yearly budgets and ensuring this is funded.
• Maintain and update the Master Budget component for the area Programme on a quarterly basis.
• Support in the coordination of Country Office annual budget planning, quarterly forecasting, development of area plans.
• Lead in the development and maintenance of financial models to track the budget, expenses, and variances. Develops ad-hoc reports to respond to requests for budgetary information.
• Implements and evaluates statistical models, systems and serves as a trusted advisor to the Finance Manager – Budgeting and Management Accounts.
• Supports development and maintenance of training materials on budgeting, financial policies, financial system and reporting tools, and provides training.
• Has in-depth technical and administrative knowledge and is able to connect the financial and non-financial information to generate insights and recommendations for program effectiveness.
• Perform any other duties and tasks, which are commensurate with the responsibilities and level of the post.
• Support other departments with reporting and analysis needs.
• Provide technical support to the country office on the completion of forecast templates and loading into Agresso.
• Provide Cost Allocation Methodology (CAM) business support to budget holders and area offices team.
• Support in capacity building in financial planning, analysis and reporting. Develop training materials and quick reference guides where necessary and conduct tailored training programs for the field office staff.
• Support the country office during proposal development to ensure all the budget proposals are PRIME and coding compliant.

·         Perform other duties as assigned by the supervisor.

SKILLS AND BEHAVIOURS (SCI Values in Practice)

 Accountability:

·         Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.

·         Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition:

·         Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development.

·         Widely shares their personal vision for Save the Children, engages and motivates others.

·         Future orientated, thinks strategically and on a national and global scale.

Collaboration:

·         Builds and maintains effective relationships, with their team, colleagues, Members and external.

·         partners and supporters

·         Values diversity sees it as a source of competitive strength.

·         Approachable, good listener, easy to talk to.

Creativity:

·         Develops and encourages new and innovative solutions.

Integrity:

·         Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

Essential

• At least 4 years of financial management, financial planning and proposal budget development experience from INGO(s) or Corporate World.

·Demonstrated experience in working with traditional, institutional and major donors including USAID, EU, FCDO, World Bank, GPEs, GFFO, SIDA, etc.

• Experience with management information systems and strong excel skills and experience of solving complex issues through analysis.
• Thorough knowledge of major donor rules and regulations and implications on budgeting
• Self-motivated with good time management skills and ability to prioritise workload, anticipate requirements, work to tight deadlines and communicate decisions on a regular basis.
• Ability to operate in a changing environment: adaptable, flexible and supportive approach.
• Proven skills in managing changes, achieving results, ensuring quality, team building and capacity building.
• Computer fluency; highly competent using MS Word, Excel, PowerPoint and experience working in complex financial systems like Agresso, Sun systems, PeopleSoft etc.
• Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills.

Ability and willingness to work under high pressure, travel to field offices and to meet tight deadlines.

• University Degree in Accounting, Finance or Business Administration from a leading and reputable university.
• Certified Corporate Financial Planning & Analysis (FPAC) highly preferred.
• Professional qualifications (ACCA/CMA/CA/CPA) will be an added advantage.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience as signed by line manager.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

 Qualified persons with disabilities and qualified female candidates are strongly encouraged to apply.

Interested and qualified applicants can view the profile and apply for this position through the below URLs: -

External job posting link

Closing Date will 20th of August 2023.