DEPUTY NURSING ACTIVITY MANAGER

EXTERNAL VACANCY

MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION

MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:

Job Title: DEPUTY NURSING ACTIVITY MANAGER

Work Location: MUDUG_SOMALIA

Start date : AS SOON AS POSSIBLE

Length of contract:  Fixed term (1year) 100% with 3 to 6 months’ probation period.

Main Purpose

Support the Project Nursing Activity Manager (NAM) through delegated tasks and responsibilities. Among others, support and collaborate in defining, organize, implement and follow up all care and nursing related activities in the project, , ensuring the daily management of the human resources as well as the implementation of the MSF nursing protocols, in order to warrant efficiency , quality and continuity of prescribed care.

Accountabilities

Support Nursing Activity Manger in plan, organize all nursing related activities (IPD, OPD, maternity, nutrition, etc.) its organization design and sizing, and participates in the definition and update of its associated budget in order to efficiently maintain the continuity of the healthcare at

the standard quality levels.

Identify indicators in order to monitor HP activities results, achievement and use the concrete tools to measure and follow up those activities;

Participate and contribute in the definition and update of the project strategy, annual plan and budgets.

Plan and supervise the HR associated processes (recruitment, training, evaluation, development and internal communication) of the project or activity;

Provide clinical supervision, coach, train and motivate the teams in the project in order to align all field staff with MSF values and ethics, and ensuring their capability to carry out their job achieving MSF quality standards:

Ensuring proper induction of all MSF Staff.

§    Carrying out medical briefings and debriefings.

§    Identifying training needs for nursing staff.

§    Identifying personnel showing potential.

§    Supervising and carrying out technical evaluations.

§    Promoting strict follow-up of MSF values and ethics by all staff and identifying any possible issue regarding this matter.

Support the supervisors to gain autonomy (Rosters, Statistics and other administrative responsibilities according to their needs).

Work in close collaboration with the NAM & Hospital Medical responsible to improve global organization of the hospital or activity.

Monitor drug consumption and supervise the weekly preparation of Drug Orders to the Pharmacy stock.

In accordance with medical prescriptions and according to protocols in force, supervise the distribution of drugs and equipment as well as train nursing staff to ensure a rationale use of both. Be responsible for the surveillance of patients in wards and train nursing staff on Patient Therapeutic Education (PTE), i.e. keeping contact with all patients, informing them regularly about their health state and responding to their questions.

In close coordination with the logistics manager, supervise laboratory outputs related to nursing

activities (blood test) to ensure samples are collected correctly and results are provided on time. Participates in the monthly reports according to guidelines (Strips, statistical reports, etc.)

Participating and contributing in the monthly activity planning in order to develop the action points Specific to given tasks by NAM.

Supporting the project medical team identify and select the new IDPs sites that might have impacts on our project work load.

Report to the line manager on any relevant information linked to nursing activities and participates in monthly reports and definition of annual planning, budget for the project.

Specific to IECHP:

Collect information on the context (local culture, traditions, habits, perceptions of illness and health seeking behavior) to adapt health messages, medical activities and conduct the social mapping (villages, populations, actors) ;

Assess, develop and adapt HP/IEC materials according to the needs of the project. Ensure content and format have been reviewed by the medical teams and coordinators, pre-tested with target groups in order to ensure the adequacy, relevance, full understanding of the messages;

Liaise with other relevant actors (national and International NGO’s , authorities) also involved in prevention activities, analyzing interventions and building cooperative relationships and advocacy, in order to enhance the influence of the campaigns and messages and to improve awareness among the targeted population;

Ensure regular collaboration and coordination with the MSF medical team, to guarantee that the HP is part of medical activities and contribute to the medical objectives of the project.

MSF Section/Context Specific Accountabilities

Specific Responsibilities and Tasks:

1.    General Knowledge of MSF and Safety at work

§    Co-operation with the colleagues of own and other departments

§    Is aware of activities of other departments and respect specific rules and procedures

§    Respect the dignity of patients, caretakers and colleagues.

§    Ensure all staff supervised by him/her complies with the health and safety rules / instructions of the supervisor for wearing protective gears (if/where) related to the job for the sites.

§    Respect medical ethics at all times. Ensures that all medical employees promote and maintain confidentiality regarding all patient cases and records.

2.      General

§    Define, organize and follow-up all care and nursing related activities in the project and provide technical guidance and mentoring to the MoH Nursing Team Supervisors, and other nursing staff in all facilities supported by MSF.

§    To contribute to efforts in improving the quality of medical delivery in the hospital

§    Ensure in collaboration with the designated MSF medical expats that medical care, stock and statistics management in the project hospital meets MSF standards.

§    Assist in medical coordination activities concerning Epidemic Response.

§    Collaborate with designated support staff, in Capital to ensure that problems are identified, discussed and resolved in a satisfactory manner that does not compromise the quality and provision of free care.

3.      Medical activities management

§    Participate in the daily ward rounds in the inpatient departments when you have time in morning by monitoring the bedside training and hands on coaching for nursing and nutrition staffs attending the ward round, and follow up MSF guideline.

§    Ensure adherence and use of MSF nutritional guidelines in treatment of malnourished children in ambulatory as well as inpatient activities

§    Reinforces skills of all nursing employees by identifying training needs, participating/facilitating in the medical training (CME and/or Job training) in collaboration with the designated support team.

§    To ensure that all members of the medical team follow hygiene standards and Universal Precautions.

§    Strengthening IPC measures in all health facilities and mobile clinics supported by MSF according to IPC action plan.

§    Ensure appropriate use and user level maintenance of the biomed equipment in the wards.

§    Ensure proper drugs management in the departments as well as consumption tracking and follow up of order request procedures.

§    Identify and report the incidents and medical errors.

§    Monitors the quality of medical activities in all medical departments

§    To work with all the medical staff on the wards to ensure the proper recording consumptions of drugs and materials in collaboration with the Unit Supervisor.

§    Ensures appropriate storage of all drugs and supplies in the Ward Stock in OPD, IPD, TFC and Dispensary.

§    Monitor drug consumption and supervise the weekly preparation of Drug Orders to the Pharmacy stock.

§    Ensures that dressing, sterilization and injection are done properly in collaboration with the unit supervisor.

§    Ensures appropriate follow up of Extended Program on Immunization (EPI) activities.

§    Ensures that policy and procedures in case of accidental blood exposure are well known and followed up.

§    Ensure that the patient education is done properly and continuously, organize sessions with the nurse supervisor and nutrition staffs, and collaborate with the expat MTL, MAM, NAM, MWAM and MoH seconded doctors in uploading complicated cases through telemedicine platform.

§    In collaboration with Health educator/supervisor, reviews the “Health Promotion Messages” given to patients and caretakers in all MSF supported department in the project, including hospital rules, patient’s rights and duties, hygiene practices.

§    Support IPC supervisor in the hospital and ensure ipc audits are done regularly.

4.  Data Collection and Reporting

§    Quality monitoring by regularly checking of patient files to ensure proper documentation, recording and data collections.

§    Analyze the nursing and nutrition data (e.g. using MSF tools) and give update information and input of results and conclusions on timely basis.

§    To assist in organizing monthly and IPC Nursing Supervisor meetings, taking its minutes and share the minute with the /Nursing activity manager (NAM) and the Project Medical Referent (PMR).

§    Organizes and participates in meetings in health facility with all Medical employees according to schedule.

§    Follow up on any action points that were pending from the above meeting.

§    Responsible for writing relevant parts/portion of the MMR and timely submission to NAM.

§    Contributes to the analysis of consumption trends and stock levels at end of user units.

§    Ensure all departments are issued with all the necessary forms for management of patients, collections of statistics and daily consumptions.

§    Participates in the reports according to guidelines (weekly SitRep, medical statistical reports, etc...)

§    Participates in the epidemiological reports related to health facilities in the project area.

§    Reports directly to the line manager of any problems that might be linked to work of nursing and medical employees as well as problematic equipment or material (for instance broken, missing…)

5.    Communication

§    To assist in organizing Medical Supervisor meetings, taking its minutes and share the minute with the /Deputy PC and the Nurse Activity Manger.

§    Organises and participates in meetings in health facility with all Medical employees according to schedule.

§    Follow up on any action points that were pending from the above meeting.

6.    Team Management

§    Effectively and efficiently manage the department supervisors (based on their respective Job Description) such as Medical Data Supervisor and WatSan in the project hospital/facility, according to MSF Policies and Values

§    Ensures that regular performance evaluations of all Nursing employees in the project are properly done.

§    Ensures that medical team duty roster is done on monthly basis.

§    Reports any issues related to disciplinary to the Deputy PC.

§    Promotes communication and active participation of all medical employees in the project and promotes MSF values.

§    Facilitates and ensure the transfer of information from one duty team to another.

§    Supports nurse supervisors with the general organization of health care in all MSF supported departments in the project.

Additional Tasks:

§    Can be asked to make rapid field assessment for any emergency (clash response, disease outbreak).

Be flexible and be able to give assistance with different activities not included in this primary job description

Requirements

Education

Essential, university degree in related studies, or certified diploma (depending on specialty covered)

Experience

Essential previous working experience of at least two years in relevant jobs.

 Essential experience in MSF minimum for 2 years in similar job.

Language

Essential: proficient in English and Somali languages.

Knowledge

Essential computer literacy (word, excel, internet)

Competencies

Results

Teamwork

Flexibility

Commitment

Stress Management

If you meet the above requirements, please email your CV & motivation letter as a SINGLE FILE in PDF format no

later than 01st  August 2025 under the subject “DEPUTY NURSING ACTIVITY MANAGER” to: [email protected]

Kindly attach supporting documents for both education and experience.

Only shortlisted candidates will be contacted.

No physical application will be accepted.

(MSF is an equal Employer and does not charge any application/recruitment or training