Registrar (2 pst) (1 Hudur and 1 Diinsor)

Introduction

SOS Children’s Villages International is the umbrella organization to which all SOS Children’s Villages including SOS Children’s Villages Somalia Association is affiliated. SOS Children’s Villages Somalia has officially been working in Somalia since 1985. SOS is currently working in 134 countries worldwide. We are committed to the welfare of children – often throughout the whole of their childhood, and to strengthening families and communities as a preventive measure in the fight against abandonment and social neglect. We also run education and health facilities. With the SOS Children’s Village concept, the organization pioneered a family approach to the long-term care of orphaned and abandoned children. SOS Children’s Villages upholds child protection policy and our selection processes reflect our commitment to the protection of children and youth from abuse. SOS Children’s Villages Somalia current works in three regions; Banadir Regions (Heliwa, Wadajir, Dharkenley and Dayninle districts) southwest-state (Baidoa, BurHakaba, Berdale,Qasaxdhere and Hudur) Hirshabelle State (Jowhar,Adale & Balcad)

SOS Children’s Villages invite applications from suitably qualified and interested candidates who fulfill the eligibility criterion for the below position.

Position title: Registrar (2 pst) (1 Hudur and 1 Diinsor)

Reporting to: Nutrition Supervisor

Location: Hudur and Diinsor -SWs -Somalia

Job summary:

The employee is expected to provide a high standard of promoting optimum medical records and retrieves existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to Books or computer; delivering records. The employee will also provide assistance to the Hospital Administrators and the other medical care team where appropriate, recognizing that the effective management of hospital depends on effective communication and participation of all members of the team.

Job Responsibilities:

Main duties and Responsibilities:

➢    The registrar will be responsible in registration of new beneficiaries into the particular nutrition program “OTP, TSFP and SC” based on the anthropometric measurement.

➢    H/She will properly collect and document all necessary personal information of the admitted beneficiaries in all nutrition programs.

➢    Verify the eligibility of beneficiaries to the specific program based on the program criteria and provided measurement information.

➢    Ensure the patient’s program identification cards are the correct once registered for that program by the same facility with the same beneficiary information.

➢    The registrar will maintain up-to-date and accurate records/data of all beneficiaries in both TSFP&OTP program.

➢      Input beneficiary information into electronic databases OGOW/PIMS and manual registers.

➢    Adhere the data confidentiality and security according to the organizational data protection and management regulations.

➢    H/she will maintain comprehensive records and reports on nutrition program beneficiary registration and services.

➢    Ensure on time and accurate submission of all required documentation and reports to the line supervisor.

➢    Provide information with beneficiaries regarding program procedures, admission criteria, schedules, requirements and what service available where.

➢    Ensure proper coordination with the field staff, volunteers and community health workers to ensure smooth registration and documentation processes.

➢      Provide support during distributions of nutrition supplements and other program activities.

➢    Flow up and monitor beneficiary attendance and defaulters in program activities and register participation records.

➢    Participate organizational data quality control audits to ensure the accuracy and reliability of statistics reports according to the registered data.

➢    Participate in health and nutrition education sessions to raise awareness about program services and nutrition practices.

➢    Undertake any other responsibilities/duties that you may be reasonably expected by your line supervisors.

Job competencies:

Essential

•       Certificate in Health records and Information technology or equivalent

•       Computer literate

•       At least 2 years’ experience

•       Ability to retrieve file quickly

•       Maintains confidentiality

•       Attention to detail

•       Verbal Communication Listens and gets clarification; Responds well to questions;

•       Written Communication - Writes clearly and informatively.

•       Teamwork - Balances team and individual responsibilities;

•       Ethics - Treats people with respect; Keeps commitments; Works with integrity and ethically; upholds Hospitals values.

•       Maintaining strict confidentiality.

•       Pleasant attitude and friendliness.

•       Self-driven and result oriented, able to meet targets

Child Safeguarding Policy:

SOS Children’s Villages Somalia holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates’ value congruence and thorough background checks, police clearance reference check processes. SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, is expected that every individual who joins with SOS Children’s Villages Somalia understands his/her responsibility in protecting and keeping children always safe

Interested applicants should send their applications with a CV and scanned copies of your academic and professional certificates indicating telephone numbers and three referees to: this email [email protected] Indicating with the subject line of the position.

Closing date is. 15th June 2025

Competent Female candidates are encouraged to apply.

Only short-listed candidates will be contacted.

This job description outlines only the general scope of activity and the basic tasks and responsibilities associated with this position. It is updated annually in the course of performance appraisal. It may be supplemented with a more detailed definition of tasks, responsibilities and involvement in processes.