Registration Assistant - (30 Positions)

VACANCY NOTICE  

KAALO and the United Nations High Commissioner for Refugees (UNHCR) Sub Office, Galkayo invite qualified internal/external candidates to apply for the following position:

Vacancy Notice No: 08
Position Title: Registration Assistant
Number of Positions: 30 positions (for the number of positions in each location, please refer to the duty station below).
Category: Individual Contractor
Grade: N/A
Duty Station: Bossaso (15), Galkayo (5), Garowe (5), and Gardo (5), Puntland
Duration: Four (4) Weeks in Bosaso and Two (2) Weeks in other locations (Galkayo, Garowe and Gardo) with no possibility of extension.
Start Date: 27th  January 2025
Issue Date: 29th  December 2024
Closing Date: 11th  January 2025

Duties and Responsibilities
Under the direct supervision of both KAALO and UNHCR, the incumbent will be a member of the verification team for refugees and asylum seekers in the area under SO Galkayo coverage, and will undertake the following responsibilities:

Responsibilities:

Participate in registration interviews, data entry, and documentation in accordance with verification SOPs and registration standards by undertaking the following tasks:

·         Respond to queries from asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements.

·         Maintain accurate and up-to-date records and data related to all individual registration cases.

·         Identify persons with specific needs and ensure timely referral to protection and/or workstations for follow-up as required.

·         Collaborate with Protection staff and/or partners in the delivery of assistance and programming, including the provision of identity and entitlement documentation.

·         Act as interpreter and translator when needed.

·         Perform other related duties as required.

Authority

·         Refer cases to other workstations during the verification exercise as per the workflow.

Essential & Desirable Minimum Requirements

·         Completion of secondary education, preferably with post-secondary training or a certificate in social science, statistics, mathematics, information technology, or related fields.

·         Very good computer skills.

·         Data handling skills.

·         Excellent knowledge of English and the local language. Knowledge of another relevant UN language will be an added advantage.

·         Training in basic principles of international protection will be an asset.

·         Experience in working with UNHCR ProGres/BIMS applications will be an asset.

Accommodation/Feeding: Selected candidates are expected to work 6 days per week and 8 hours a day and to follow the UNHCR and KAALO code of conduct. They will also be responsible for their accommodation, transportation, and feeding.

Remarks:

·         Selected candidates will be recruited under KAALO and will not have any contractual relationship with UNHCR.

·         Only shortlisted candidates will be contacted.

Applicants should specify the locations and title of the position in their application.

·         If you meet all the above requirements, please send your resume and cover letter to [email protected]. Not later than 11th January 2025 at 5:00 pm 

QUALIFIED FEMALE APPLICANTS ARE ENCOURAGED TO APPLY