Finance Assistant

Terms of reference for Finance Assistant

Duty stations; Baidoa/ Hudur

Position: Finance Assistant

Reporting lines: Report to the ANPPCANSOM Finance Manager

Duration: 12 months

I.          Background

ANPPCANSOM is Women and Child oriented local NGO that works in the Humanitarian and Development Sector and operates as a non-governmental, not-for-profit and non-partisan national institution. ANPPCANSOM Somalia is legal entity connected to the ANPPCAN Regional Office as one of the 28 ANPPCANS Chapters across the continent with principles policy directions aimed at effectively realizing its vision, mission and core values. The organization was founded by a team of Somali intellectuals who were concerned with the living condition of children and women in Somalia whose protective environment has been weakened more two decades of conflict resulting in the collapse of institutions at all levels. Hence, they decided to speak for and stand to support underprivileged groups. The institution is registered in Somalia (2008) as LNGO and has operational mandate in the country.

II.         Objective

The Financial Assistant is responsible for helping the finance manager in the duties of compiling reports, monitoring transactions and statistical data and ensuring that the financial needs of the field offices are met in a timely and effective manner.

III.      Key Responsibilities

·         Responsibility for assisting accounts and managing finance including; supervising and exercising budgetary control on organizational finance, maintaining petty cash book and vouchers, reconciling payment records with activities and preparing new disbursement to CEO

·         Preparation of payment vouchers and receipts, payroll, time sheets, travel vouchers, cost-tracking and bank reconciliation.

·         Assisting in preparing the financial and quality report on a quarterly basis of every project with the guidance of project budget.

·         Recording transactions, posting and preparation of financial statements, budget preparation, preparing monthly budget monitoring reports, reconciling reports

·         Initiating preparatory work for contracts, tendering, bill of quantities and works, according to donor procedures, rules and regulations.

·         Helping to ensure that procurement for office equipment and supplies are adhered to.

·         Ensuring that relevant information and records are readily made available to the program staff.

·         Assisting the finance manager in looking after the office operations and ensuring proper maintenance of the office equipment and availability of office supplies.

·         Assisting in the monitoring of project’s procurement (logistic), follow up, and complete all formalities, clearance, custom clearance and delivery to destination.

·         Assisting the finance manager of coordination of travel arrangements and preparation of purchase orders for travel and other administrative expenses.

·         Keeping up to date and ensure that all equipment are labeled and well maintained.

·         Assisting in compiling statistical data; following up and responding to queries.

·         Taking minutes, communication management, coordination, management and control of office vehicle, report preparation on re-use able assets on a monthly basis, staff orientation and training.

·         Assisting the finance manager in any way that is deemed necessary.

·         Bachelor's degree in finance, accounting, or a related field (or equivalent experience).

·         Minimum 2-3 years of relevant work experience, at least 2 of which involve the similar experience of a finance assistant for NGOs projects.

·         Familiarity with financial software and tools.

·         Basic understanding of accounting principles and financial processes.

·         Proficient in Microsoft Excel and other relevant software applications.

·         Strong attention to detail and accuracy in data entry and record-keeping.

·         Excellent organizational and time management skills.

·         Effective communication and interpersonal skills.

·         Ability to work collaboratively within a team

I.          Safeguarding

We believe in a country where children face so many threats of harm, it is our duty to ensure that we do everything we can to keep children safe. In the light of this, a range of per-employment checks will be undertaken in conformity with ANPPCANSOM's Adult and Child Safeguarding Policy. We will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. All employees are expected to carry out their duties in accordance with our Adult and Child Safeguarding Policy and the Code of Conduct By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Deadline for this post will be December 14, 2023. Any application submitted later than given time will not be considered valid

How to apply 

Please send your application Cover letter and CV to [email protected]. Please indicate Finance Assistant as the email subject. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

ANPPCANSOM is committed to the principle of equal employment opportunity for all.