ICT Administration / Training Support (Assets Management)

Overview of position

• Our clients objective is to provide efficient & effective support to ATMIS, UNSOM, the Somali National Army (SNA) & the Somali Security Forces (SSF) on joint operations with ATMIS. It operates within the framework of the United Nations Security Council resolution 2628 adopted on 31 March 2022 as well as Security Council resolution 2710 (2023) ATMIS & UNSOS mandate extension.

• Our clients FTS section is using several information & telecommunications technology hardware & software that include computers, printers, photocopiers, scanners & other ICT Equipment including servers, UPS, routers & switches for the LAN / WAN, PABX system with intercom, data backup systems & air conditioners that require proper support & maintenance to ensure reliable, redundant & scalable ICT infrastructure in order to provide effective & efficient services to all its stakeholders mentioned above.

• The role of our clients FTS Governance, Risk Management & Compliance (GRC) unit is to implement the Enterprise Risk Management (ERM) methodology in consultation with ERM mission focal point, review & monitors all FTS related contracts & contractor’s performance, supervises FTS assets movements & control & coordinates & liaises with mission stakeholders & / or clients to obtain full management of assets. To ensure SOPs & policies implementation to ensure full services to our client, UNSOM, ATMIS & their partners’ clients. This will be achieved in collaboration with the other FTS units.

Role objectives

• In close liaison with the mission’s Property Management Unit (PMU) , contributes to & implements management of FTS expendable & non expendable assets policies & framework including the development of FTS asset management guidelines.

• Oversees the proper maintenance of the fixed asset records in UMOJA by ensuring that information related to fixed assets is recorded accurately & the integrity of such information assured.

• Monitor, track & supervise control of FTS fixed assets including costs related to the acquisition & disposal (including transfers & retirement) of the fixed assets, these include depreciation values as well as impairment costs.

• Participates in Receive & Inspection (R&I) physical verification of incoming outsourced assets & ensures the assets are recorded appropriately in UMOJA.

• Ensures proper control & procedures for receiving / inspection & dispatch of expendable stocks as well as of other related tasks.

• Coordinates & liaises with mission stakeholders & / or clients to obtain full cooperation on management of assets issued to them, this included periodic physical inventory checks needed for asset records reconciliations.

• Whenever required, participates in the mission’s local property survey board & ensures follow up & implementation of the decision of the board.

• Investigates if conditions of potential impairment of fixed assets exist & implements & monitors the annual impairment review process & the resulting adjustments in impaired asset records.

• Investigates the potential obsolescence of fixed assets & implements & monitors the annual useful life review process.

• Coordinates with PMU to ensure that asset values are recorded accurately in UMOJA.

• Implementing Standard Operaitng Procedures (SOPs) related to the management of assets, monitoring Key Performance Indicators (KPIs) & analyzing assets financial records.

• Contribute to the establishment of strategic priorities & long term resource planning at the FTS section level.

• Monitor age of FTS assets & advise the Chief FTS accordingly to allow for planning of replacement assets.

• Monitor implementation of KPIs related to the performance of assets & identify areas for improvement, ensuring compliance with performance management policy & preparing reports & trend analysis to support performance management analysis as per UNHQ property management guidelines.

• Reports on quantity of assets in stock, impaired, Ageing, Past Life Expectancy (PLE), due for write off done on weekly bases & updated in collaboration with PMU in UMOJA.

Project reporting

This role reports to the line manager.

Key competencies

• High school diploma or equivalent including a valid driver's license is required.

• At least five years of work experience two years at the international level in the field of administration / operations in the assets management field to administer & monitor assets.

• Experience in UMOJA assets management is desirable.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.