Terms of Reference for a Consultant/firm/institution to undertake training for Integrated Emergency Response Teams (IERT).

Somalia Office

                                                                                                                        18th November 2024

Call for proposal

Terms of reference for a consultant/firm/institution to undertake training for Integrated Emergency Response Teams (IERT).

Subject: Support QRCS Somalia Integrated Emergency Response and Recovery for El nino targeting.

·Hirshabelle state of Somalia Hiiran region (Bulaburte).

·Jubaland State of Somalia Lower Juab region (Kismayu).

·South West state of Somalia Bay region (Baidoa).

Sectors: Emergency and Recovery Health. 

1.INTRODUCTION AND BACKGROUND

Qatar Red Crescent Society (QRCS) is a humanitarian organization that strives to assist and empower communities in need, regardless of their place or origin, color, or ethnic group. QRCS established in 1978 operates both locally and internationally and has ongoing relief and development projects in several countries. It specializes and provides training in International Humanitarian Law, Disaster Management and Emergency Medical Care and its current strategy covers four areas of work: Disaster Preparedness and Response, Health and Care, Social Rehabilitation and Preserving Human Dignity, and Self Capacity-Building. As a member of the International Movement of Red Cross and Red Crescent, it abides by the seven fundamental principles of humanitarian work, which are: Humanity, Impartiality, Independence, Neutrality, Unity, Universality, and Voluntary Service.

About Qatar Red Crescent Society – Somalia.

In Somalia, Qatar Red Crescent Society has been running intensive relief, resilience and recovery programs since 2006. Qatar Red Crescent Society Somalia works across several sectors including WASH, Health, Food Security, and Livelihoods with integration, wherever feasible. 

Project Background:

In response to the expected recurrent climatic shocks, QRCS mission in Somalia is undertaking emergency and recovery interventions Hirshabelle, Southwest and Jubaland states. To ensure cost-effectiveness and holistically addressing the beneficiary needs, QRCS will adopt an integrated Food security, WASH and Health interventions.  QRCS aims to have a needs-based integrated response to its projects in line with the prevailing emergency needs to encourage greater emphasis on results and strengthening the linkages between inter-sectoral needs and response. To this end, we aim to have more focused interventions that puts the people at the center of the response, thereby avoiding gaps and duplication and ensuring stronger impact on the lives of people. In general, we will promote synergies and prevent duplication of efforts. In situations where our capacity is limited, we will scale up by building partnerships with other NGOs and UN agencies through the existing coordination mechanisms. Emergency response interventions will include immediate access to food assistance, mobile health clinics and fixed health facilities, with addition to WASH assistance. To facilitate an effective response, QRCS is seeking a qualified firm to undertake a training for 3 Integrated Emergency Response Teams (IERT) for 3 districts for the project health component. 

2.Objective

The purpose of this consultancy is to:

Train 3 Integrated Emergency Response Teams per district. Each district IERT team is composed of:

     i. A medical doctor.

   ii. 2 nurses.

  iii. 1 midwife

  iv. 2 Community Health Workers.

In additional, two staff from the Ministry of Health per district and two QRCS staff will be part of the team to be trained.

3.Scope of the training.

Conduct 3- days classroom training with practical sessions for 18 front line health staff (6 from each district (18 staffs- 3 doctors, 6 nurses and 3 mid-wives and 6 CHW)  and 2 MoH staff per district on prevention and treatment neonatal disorder, lower respiratory infections, Tuberculosis, measles and acute watery disease/cholera to enable them competently respond to the healthcare needs of the target population[1]. The training to be in line with Essential Package for Health Services (EPHS) Somalia, 2020.

4.0: Scope and expected outputs/ deliverables.

·Training Materials: Develop or adapt comprehensive training materials, including presentations, handouts, and any other resources needed for effective training delivery.

·Curriculum Outline: Provide a detailed curriculum outline that specifies the topics, and session plans covered during the training.

·Assessment Tools: Develop assessment tools, quizzes, or tests to evaluate the understanding and retention of participants. This may include pre-training and post-training assessments.

·Training Report: Produce a comprehensive training report summarizing the key activities, outcomes, challenges faced, and recommendations for improvement. Include an evaluation of the trainees' performance.

·Adapted Training Sessions: to meet the specific needs of the target audiences.

·Administrative Documents: Records of participant attendance (signed attendance sheets) for each day/session.

·Be responsible for implementing the overall training operations as per the established policies and work plans under the supervision of QRCS in Somalia.

·Coordinate with relevant actors’ such as state level ministry of health, and Health Cluster.

[1] EPHS (2019) top 5 causes of years of life lost (YLL) due to premature mortality.

: Required qualifications, competencies and skills.

The applicant should possess the following;

1.Firms with qualifications and at least five years of experience in humanitarian capacity strengthening with a bias in Emergency Health.

2.A degree in public health, epidemiology, nutrition, or a degree in general medicine. Master’s degree in any health related field would be an added advantage.

3.Minimum of 2-3 years of practical experience in Quality Improvement and health sector capacity building.

4.Experience with emergency health and nutrition response programming including emerging response strategies.

5.Firms/individuals with diverse skills, experience and capabilities of participatory partner engagement in fragile contexts.

6.Ability to integrate different knowledge, experiences, methodologies, and approaches from a diverse range of stakeholders, organizations, and technical teams through adapting facilitation techniques.

7.Capacity to prepare logical, coherent, and consistent technically sound reports with a high excellent writing, editorial and organisational skills.

8.Close attention to detail in all tasks, integrity and professional discretion.

9.Experience in the local Somali language will be an added advantage.

The selection method will be based on Quality and Cost as per Qatar Red Crescent Society procurement guidelines for the award of contracts. Qatar Red Crescent Society reserves the right to contact the consultant(s) after reviewing the proposal, in order to propose a negotiation of the terms of the assignment.

6.0: Bid requirements

Firms /Consultant(s) that meet the requirements should submit an expression of interest (maximum of 10 pages) including on or before 24th November 2024 which should include the following:

1.A suitability statement, including commitment to be available for the entire assignment.

2.A brief statement on the understanding of the terms of reference, proposed training methodology and approach and a detailed work plan.

3.A detailed financial proposal, including logistics (firm and participants’ logistics as well MoH per diem) cost.

4.Updated resume of key consultant(s) that clearly spells out qualifications and experience.

5.Contacts of 3 organizations that have recently (but preferably in the last 2 years) contracted the firm/consultant(s) to carry out relevant or related work.

6.If it’s a firm, must be registered within the federal laws of Somalia.

A maximum 35-page draft and final training report (in MS Office and PDF for final), excluding annexes, and in English.

Mechanism for the Submission of Proposal

·Proposal should be submitted by email: [email protected]   through Email Address (if not possible to send the proposal split in 2 or 3 emails, if the document is too big to send in one email):  

·Deadline for submission of Proposal is 24th November 2024.

·The initial screening of the proposal will be done by QRCS Somalia.

·After the initial screening, the qualified proposals will be reviewed by HQ for approval.

·Offerors must submit a work plan, inception report and a project completion report. 

·If more than one offeror would like to make a consortium to collaborate and present one joint proposal, the offerors can present a joint proposal but the offerors have to clearly indicate which offeror is working in which target settlement/villages. The offeror will also need to present one budget indicating one lead organization that will take responsibility at the assessment agreement signing.

8.Guideline for Proposal Development

·The Proposals prepared by the Offeror and all correspondence and documents relating to the proposal shall be written in English language.

·The proposal must clearly indicate approaches and methodologies/strategies to be used to implement the project;

·The proposal must be attached with detail budget (financial proposal) and work plan.

·Attach evidence that shows the NGO is legally registered with responsible institutions in Somalia.

·Demonstrate experience in the assessment locality.

9.How to apply.

Application requirements

Mandatory Documents:

1. Copy of valid company registration and service license documents (federal).

2. A brief company profile.

3. Valid passport for at least one firm director.

4. Latest 6-months certified bank statement

5. Federal tax compliance certificate.

Interested applicants should submit the following documentation:

1.Cover letter stating your motivation to undertake the assignment.

2.Technical and detailed proposal (both narrative and financial) demonstrating a clear understanding and interpretation of the ToR towards addressing the scope of work.

3.Description of team composition clearly indicating the lead consultant and other staff to be involved in the assignment and their rates.

4.Up-to-date CVs of the team/individual reflecting relevant experiences and qualifications.

5. At least three key reference contacts for the most recent relevant work undertaken.

Please forward your application (s) in a PDF document in English via E-Mail to: [email protected]  by 24/11/2024. Quoting the Subject as

·Consultancy to conduct an Integrated Emergency Response Team Training - Hirshabelle, Southwest and Jubaland state.

Incomplete applications will be considered inadmissible for further review by the selection panel. For questions on the application process please contact the same email address”

Email: [email protected]  or Any information you can contact Tel: 0616989691.

12.Criteria for Screening of Proposal

The selection method will be based on Quality and Cost as per Qatar Red Crescent Society procurement guidelines for the award of contracts. Qatar Red Crescent Society reserves the right to contact the Consultant(s) after reviewing the proposal, in order to propose a negotiation of the terms of the assignment.

·Selection will be made by a procurement committee.

·The Committee will examine the proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed and whether the Proposals are generally in order.

·The technical proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR) and technical quality of the proposal.

·Organizational capacity and experience to implement the requested activities.

Annex: Sample BoQ for the Financial Proposal.