Invitation to Bid for Sports Supplies

INVITATION TO BID (ITB) 

Vendor / Company Name: ____________________________________________________ 

Date: ____________________________________________________

Cell phone: ____________________________________________________ 

Date: 30th October 2024

No. of pages including this page: 9

Bid title:  Sports Supplies

Ref no: 

1.   Background:         

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination.  And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.  We support children’s rights from birth until they reach adulthood.  And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 77 countries.

Important: 

Offers transmitted in any other manner than those indicated above will not be considered. 

Requirements:

Plan International Somalia invites qualified and reputable Suppliers with proven experience in sports supplies to make an offer based upon the conditions stated in this invitation to the bid for the items in Annex 1.

Your offer should clearly indicate:

1.     Unit price and total price as per the attached RFQ

2.     Price should be net after deduction. Applicable taxes must be clearly specified and separated from the base costs.

3.     Validity of the offer.

4.     Delivery time should also be specified.

5.     Provide a supplier email contacts

Information to bidders:

1.     Currency of offer should preferably be in US Dollars, but in case local currency is offered, the comparison of offers will be based on the prevailing rate of exchange.

2.     Plan international reserves the right to accept the whole or part of your offer. 

3.     Plan International reserves the right to accept or reject any application (bid), and is not bound to give reasons for its decisions. Giving false information will lead to automatic disqualification.

4.     Tender prices must remain valid for 90 days from the date of tender closing

EVALUATION CRITERIA                                                                                                                       

1.   Mandatory Requirements: 

1.    Provide a certified copy of a certificate of business registration.

2.    Provide a certified copy of tax registration or tax clearance

3.    Provide references from previous customers especially INGOs. 

4.    Updated bank statement

Completed bid documents (Mandatory Requirement along with the Quote) in sealed envelope clearly marked with the Sports Supplies.

Must be deposited in the tender box located at Plan Internation Hargeisa Office, Jigjiga yar behind Sacaadadiin Furniture before the deadline date and time and record the supplier representative in the attendance sheet.

Closing deadline: time: 12.00 pm date:  14th November 2024