Water Pipeline Extension of Dabayl-wayne Secondary Boarding School, Marodijeh, Somaliland

WORLD VISION SOMALILAND

Lot1: Water Pipeline Extension of Dabayl-wayne Secondary Boarding School, Marodijeh, Somaliland.

Tender Number: OT- WASH Base fund-002-FY25

TENDER DATE: 15th Apr 2025

World Vision Somaliland (WVS, (a non-profit making and Development Agency with projects in most parts of Somaliland/Somalia) invites tenders from registered, approved and

reputable Contractors for the above works for WVS Project Lot1: Water Pipeline Extension of Dabayl-wayne Secondary Boarding School, Marodijeh, Somaliland.

PROJECT OVERVIEW

1.    LOCATION:

Submission of Proposals

The Proposal should be sent as per the timeline set at the address provided below.

The Secretary

Procurement Committee

World Vision Somaliland

Hargeisa Office

Tender prices must remain valid for 90 days from the date of tender closing.

“World Vision Somalia reserves the right to accept or reject any Bid and is not bound to give reasons for its decision”

INSTRUCTIONS TO TENDERERS

1. General/Eligibility/Qualifications/Cost of tendering

World Vision Somalia invites tenders for the Lot1: Water Pipeline Extension of

Dabayl-wayne Secondary Boarding School,Mandhera, Sahil, Somaliland as described

in these documents.

1.1        To qualify for the award of the Contract, tenderers shall meet the following minimum qualifying criteria;

Eligible bidders should attach valid documentation and be able to meet the following minimum requirements: -

1. Must be a registered company in Somaliland (Attach Certificate of Incorporation)
2. Valid Tax Registration Documents with Somaliland Government
3. Show proof of experience as a contractor in similar works of at least 2 works of a nature and complexity equivalent to these works over the last 5 years (to comply with this requirement, works cited should be at least 70 percent complete). Completion certificates are the only evidence required to prove certification of

satisfactory completion of awarded works. Contracts may only be attached for ongoing ones.

1.2        The tenderer shall bear all costs associated with the preparation and submission of his tender, and World Vision will not be responsible for or liable for those costs.

1.3        Bidders are required to familiarize themselves with the site at their own cost before preparing and submitting this tender. The site is at the following co-ordinates – World Vision

1.4        Bidders’ conference-WVS will conduct a bidder’s conference on

17th Apr 2025 @ 10:00am at World Vision Somaliland Hargeisa Office. The purpose of the conference/meeting is to explain the tender document and interested bidders can ask any questions or clarifications during the meeting

1.5        The tenderer, at the tenderer’s own responsibility and risk, is encouraged to visit and be familiar with the road network and delivery location and its surroundings and obtain all information that may be necessary for preparing the tender and entering a contract. The costs of visiting the site shall be at the tenderers own expense.

1.6        Technical capability to include list of relevant equipment's owned/hired and skilled staff (Site agents, masons, plumbers etc), give details and provide proof of the same (copies of logbooks or copy of agreements for equipment hire / copies of academic certificates and CVs for proposed personnel)

1.7       Sound Financial standing (Only Attach; ‘Statement of Financial

Position from financial statements for the last 6months.

1.8        Program of works showing contractor's proposed schedule of undertaking the construction.

1.9        Your prices MUST include all applicable government taxes.

1.10    World Vision Somalia/Somaliland payment terms for all construction works is 30 days upon issuance of invoice and fully signed completion certificate for the milestone invoiced.

Tender Documents

1.11    The complete set of tender documents comprises the documents listed below;

1. These Instructions to Tenderers
2. Specifications
3. Bills of Quantities
4. Drawings

1.12    The tenderer shall examine all Instructions, Forms to be filled and Specifications in the tender documents. Failure to furnish all information required by the tender documents, or submission of a tender not substantially responsive to the tendering documents in every respect will be at the tender's risk and may result in rejection of his tender.

1.13    A prospective tenderer making an inquiry relating to the tender documents may notify the World Vision Somalia in writing at the address indicated in the letter of invitation to tender. The World Vision Somalia will only respond to requests for clarification received earlier than seven days prior to the deadline for submission of tenders. Copies of the Employer’s response will be forwarded to all persons issued with tendering documents, including a description of the inquiry, but without identifying its source.

1.14    Before the deadline for submission of tenders, the Employer may modify the tendering documents by issuing addenda. Any addendum thus issued shall be part of the tendering documents and shall be communicated in writing or by cable, telex or facsimile to all tenderers.

1. Preparation of Tenders

2.1        All documents relating to the tender and any correspondence shall be in English language.

2.2        The tender submitted by the tenderer shall comprise the following:

1. These Instructions to Tenderers
2. Priced List Bills of Quantities
3. Qualification Information Form and Documents
4. Any other materials required to be completed and submitted by the tenderers

2.3        The tenderer shall fill in rates and prices for all items of the materials described in the Bill of Quantities. Items for which no rate or price is entered by the tenderer will not be paid for when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities. All duties, taxes, and other levies payable by the Contractor under the Contract, or for any other cause relevant to the Contract, as of 30 days prior to the deadline for submission of tenders, shall be included in the tender price submitted by the tenderer.

2.4        The unit rates and prices shall be in USD

2.5        Tenders shall remain valid for a period of Ninety (90) days from the date of tender closing. However, in exceptional circumstances, the Employer may request that the tenderers extend the period of validity for a specified additional period. The request and the tenderers’ responses shall be made in writing. A tenderer agreeing to the request will not be required or permitted to otherwise modify the tender

2.6        Tenderers shall submit offers that comply with the requirements of the tendering documents. Alternatives will not be considered, unless specifically allowed in the invitation to tender.

2.7        The tenderer shall prepare only one original of the documents comprising the tender documents. The original of the tender shall be typed or written in indelible ink and shall be signed by a person or persons duly authorized to sign on behalf of the tenderer. All pages of the tender where alterations or additions have been made shall be initialed by the person or persons signing the tender.

2.8        Clarification of tenders shall be requested by the tenderer to be received by the procuring entity not later than 7 days prior to the deadline for submission of tenders.

2.9        World Vision Somalia shall reply to any clarifications sought by the tenderer within 3 days of receiving the request to enable the tenderer to make timely submission of its tender.

3.1        Bids Submission: Bids inclusive of the BOQ’s should be received at World Vision Hargeisa Office and drop the tender box or sent via email [email protected]

3.2        Submission Deadline; 4.00 pm date: 21st Apr 2025

3.3        Bids should be submitted in sealed envelopes clearly indicating the tender name and number on top.

3.4

Lot1: Water Pipeline Extension of Dabayl-wayne Secondary Boarding School,Mandhera, Sahil, Somaliland

Tender Number: OT- WASH Base fund-002-FY25