Invitation To Tender for Procurement And Supply Of Cows For Qurbani In Banadir Regions

Section I. Instructions to Bidders

1. General

Scope of Bid

1. HA-Somalia invites bids for the provision of Qurbani shares for beneficiaries in Kahda IDP camps in Mogadishu hereto referred as Shares. The material/goods are specified in greater details in the Sub Section of the Bid Documents.
2. The successful Bidder is expected to complete the supply by the Intended Completion date which is given in the section II, effective from the signing of Contract.

Eligible Bidders

1. This Invitation for Bids is open to companies with experience in providing Ramadan projects as per the Islamic faith and operating in Somalia.
2. Bidders shall not be under a declaration of ineligibility for corrupt, fraudulent and coercive practices issued by HA-Somalia.
3. Bidders shall not be involved in criminal acts/activities or associated with individuals and/or entities associated with criminal activities.

Corrupt, Fraudulent, Collusive and Coercive Practices

1. HA-Somalia requires that all; HA-Somalia staff, bidders, suppliers or distributors, observe the highest standard of ethics during procurement and execution of all contracts. HA-Somalia shall reject any Bids put forward by Bidders or where applicable terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, collusive or coercive practices.

The selection criteria for Qurbani

1. Bidder’s should ensure that the livestock to be supplied is in line with the Islamic Sharia criteria governing the selection of animals for Qurbani Purposes.
2. The minimum age of the mentioned livestock should be no less than one year for the goat, sheep, or ram, and a cow or bull must be a minimum of two years old (enough for seven people’s Qurbani).
3. All animals sought for the Qurbani project must be free from any apparent defects that would make them unfit for human consumption. Such defects include:
4. They must not be blind one or both eye, have lost a third (or more) of their sight
5. They cannot be miss missing a third (or more) of their ear or tail, either through loss or since birth
6. Their horn(s) cannot be broken off from their root
7. They must not have a lame leg that is sufficiently weak that they are unable to walk on it
8. They cannot be excessively thin or lean
9. They must be able to walk themselves to the site of the slaughter
10. They cannot be toothless, or missing over half their teeth
11. There is no preference between male or female Qurbani animals. It is preferable that male Qurbani animals are castrated, but this is not compulsory
12. All animals sought for the Qurbani Project should be humanely transported from the market place to the slaughterhouse and should be humanely slaughtered.
13. All meat yielded from the carcasses of slaughtered animals should be hygienically handled, packed, maintained and distributed to beneficiaries.
14. Slaughter of animals should be done in an abattoir, slaughterhouse or acceptable clean place as agreed with HA Somalia management and authorities of specific locations.
15. Bidder’s should ensure that the items are in line with the specification and descriptions mentioned below in section III.
16. Bidder’s should ensure that the items to be supplied are in line with the items quality, right time and in right location.
17. Bidder’s should submit their application one drive or compress zipped, if any bidder submits their application on google drive Human Appeal procurement committee can’t consider supplier application.
18. Good packing with HA logo and distribution of Qurbani 2022
19. The Bidding Documents
20. Content of Bidding Documents

The material / goods required, bidding procedures, and contract terms are prescribed in the bidding documents.

In addition to the Invitation for Bids, the bidding documents include:

1. Bid Application with detailed specification and Instructions to Bidders (ITB)
2. Company profile with detailed physically verifiable contact address
3. Evidence of Past experiences in a similar work (Qurbani project) with International NGO & Local NGO (References; i.e. Certificates, PO, Contract, and so on) and Bidder must add recommendation letter for their Past experiences with this project
4. Registration certificates from the Banadir regional state
5. Commercial certificate from the ministry of Trade
6. Technical Specifications
7. Tax compliance certificate/Letter
8. Bank statement for the last one year
9. Passport of Company Director

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to finish all information required in the bidding documents or to submit a bid not substantially responsive to the bidding documents may result in the rejection of its bid.

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to finish all information required in the bidding documents or to submit a bid not substantially responsive to the bidding documents may result in the rejection of its bid.

1. Clarification of Bidding Documents

A prospective Bidder requiring any clarification of the bidding documents may notify through the Office line: (859574) or telephone number: 0613711015, this office line will available only working days (Sunday to Thursday) and working hours (8:00 Am to 4:00 PM). On 2th June 2022 office line will not be available.

1. Submission of Bids

1. Channel of Bids Submission

1. All suppliers willing to apply can send their bids to the following email address: [email protected]
2. b) Only COMPLETED  SCANNED  copies  of  Section    Schedule  of  Requirements/PROJECT  TITLE:

HA/SOM/TOR/012/2022, Please submit your application with compress zipped or one drive.

1. Scanned copies of bid document supporting documents requested should be attached in PDF form. These include, tax compliance certificate, registration certificates from Banadir region and Commercial certificate from the ministry of Trade, bank statement, maximum of 3 pager profile and evidence of experience.
2. Deadline for Submission of Bids

Bids must be received by HA-Somalia at the email address specified above or hand delivery no later than 5:00

PM on 2th June, 2022.

HA-Somalia may, at its discretion, extend this deadline for the submission of bids by amending