Invitation to Tender for Supply ofCows for Qurbani in Kahda and Daynile IDPs in Mogadishu, Banadir region, Somalia

SECTION I

INSTRUCTIONS TO BIDDERS

A.  GENERAL

1. Scope of Bid

1.1 HA-Somalia invites bids for the provision of Qurbani shares for beneficiaries in Mogadishu, Banadir region, Somalia. The material/goods are specified in greater details in the Sub Section of the Bid Documents.

1.2 The successful Bidder is expected to complete the supply by the Intended Completion date which is given in the section II, effective from the signing of Contract.

2. Eligible Bidders

2.1 This Invitation for Bids is open to companies with experience in providing Qurbani projects as per the Islamic faith and operating in Somalia.

2.2 Bidders shall not be under a declaration of ineligibility for corrupt, fraudulent and coercive practices issued by HA-Somalia.

2.3 Bidders shall not be involved in criminal acts/activities or associated with individuals and/or entities associated with criminal activities.

3. Corrupt, Fraudulent, Collusive and Coercive Practices

3.1 HA-Somalia requires that all; HA-Somalia staff, bidders, suppliers or distributors, observe the highest standard of ethics during procurement and execution of all contracts. HA-Somalia shall reject any Bids put forward by Bidders or where applicable terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, collusive or coercive practices.

4.  The Selection Criteria for Qurbani Distribution

4.1 Bidders should ensure that the livestock to be supplied is in line with the Islamic Sharia criteria governing the selection of animals for Qurbani Purposes.

4.2 The minimum age of the mentioned livestock should be no less than one year for the goat, sheep, and a cow must be a minimum of two years old (enough for seven people’s Qurbani).

4.3 All animals sought for the Qurbani project must be free from any apparent defects that would make them unfit for human consumption. Such defects include:

ü   They must not be blind one or both eye, have lost a third (or more) of their sight

ü   They cannot be miss missing a third (or more) of their ear or tail, either through loss or since birth

ü   Their horn(s) cannot be broken off from their root

ü   They must not have a lame leg that is sufficiently weak that they are unable to walk on it

ü   They cannot be excessively thin or lean

ü   They must be able to walk themselves to the site of the slaughter

ü  
They cannot be toothless, or missing over half their teeth

4.4 There is no preference between male or female Qurbani animals. It is preferable that male Qurbani animals are castrated, but this is not compulsory

4.5 All animals sought for the Qurbani Project should be humanely transported from the market place to the slaughterhouse and should be humanely slaughtered.

4.6 All meat yielded from the carcasses of slaughtered animals should be hygienically handled, packed, maintained and distributed to beneficiaries.

4.7 The net kg of meat cow should be 120 Kg. The supplier should weight the selected animal not less than 120 kg.

4.8 The net kg of meat goat and sheep should be 15 Kg. The supplier should weight the selected animal not less than 15 kg.

4.9 Slaughter of animals should be done in an abattoir, slaughterhouse or acceptable clean place as agreed with HA Somalia management and authorities of specific locations.

4.10 Bidder’s should ensure that the items are in line with the specification and descriptions mentioned below in section III.

4.11 Bidder’s should ensure that the items to be supplied are in line with the items quality, right time and in right location.

4.12     Bidder’s should submit their application one drive or compress zipped.

4.13     Good packing with HA logo and distribution of Qurbani 1445/2024.

4.14 The number of animals might increase. So the supplier will be ready to provide additional animals.

4.15 Human Appeal can’t buy any animal only after approval from the technical committee (Vet doctor, butcher and respective of Ministry of Endowments & religious affairs). 

B. THE BIDDING DOCUMENTS

1.  Content of Bidding Documents

The material / goods required, bidding procedures, and contract terms are prescribed in the bidding documents. In addition to the Invitation for Bids, the bidding documents include:

a)       Bid Application with detailed specification and Instructions to Bidders (ITB)

b)       Company profile with detailed physically verifiable contact address

c)       Evidence of past experiences in a similar work with International and Local NGOs with proof of evidences (i.e. references; legal registration certificates, recommendations letters from previous and/or current clients, POs, contracts, and etc.).

d)       Registration certificates from the target regions of operation (Banadir and ministry of Trade and chamber)

e)       Commercial certificate from the ministry of Trade and chamber

f)        Valid Tax Compliance Certificate/Letter

g)       Bank statement for the last one year

h)       Passport of Company Director

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to finish all information required in the bidding documents or to submit a bid not substantially responsive to the bidding documents may result in the rejection of its bid.

2.  Clarification of Bidding Documents

A prospective Bidder requiring any clarification of the bidding documents may notify through the telephone number: 0610884438. This office number will available from 8:00am to 4:00pm on only working days (Sunday to Thursday).

3.       Amendment to Bidding Documents

a.      At any time prior to the deadline for submission of bids, HA-Somalia, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment.

b.      All prospective bidders that have received the bidding documents will be notified of the amendment in writing and will be binding on them.

c.       In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bids, HA-Somalia, at its discretion, may extend the deadline for the submission of bids (if required).

C.   PREPARATION OF BIDS

1.  Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its bid, and HA-Somalia will not be responsible or liable for those costs.

2.  Language of Bid

The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and HA-Somalia shall be written in English language.

Supporting documents and printed literature furnished by the Bidder may be in another language provided, the Bidder is ready to avail a translated copy at the Bidders cost if asked so.

3.  Bid Propose

The Bidder shall propose the Bid with complete detail and the appropriate Price Schedule, indicating the shares to be supplied in line with the availed item/share descriptions.

4.      Bid Prices

a.      The Bidder shall indicate on the appropriate Price Schedule the unit prices and total bid price of the goods it proposes to supply under the contract.

b.      Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject to variation on any account, unless otherwise specified. A bid submitted with an adjustable price quotation will be treated as non-responsive and will be rejected.

5.      Bid Currency

Prices shall be quoted in US Dollars ($).

6.      Period of Validity of Bids

a.      Bids shall remain valid for a period of 22 calendar days after the date of bid opening prescribed by HA- Somalia procurement team. A bid valid for a shorter period shall be rejected by HA-Somalia as non-responsive.

D.  SUBMISSION OF BIDS

1.      Channel of Bids Submission

a.       All suppliers willing to apply can send their bids to the following email address: [email protected]

b.       Only COMPLETED SCANNED copies of Section II. Schedule of Requirements/PROJECT TITLE:

HA/SOM/TOR/004/2024 Qurbani 1445/2024

c.       Scanned copies of bid supporting documents requested should be attached in PDF form. These include, tax compliance certificate, registration certificates from Banadir region and Commercial certificate from the ministry of Trade, bank statement, maximum of 3-page profile and evidence of experience.

E.   DEADLINE FOR SUBMISSION OF BIDS

Bids must be received by HA-Somalia at the email address specified above no later than 23:59:59 EAT On 27th April, 2024.

HA-Somalia may, at its discretion, extend this deadline for the submission of bids