3.TERMS OF REFERENCE

1. Tasks and Questions

The baseline study is an analysis of the situation prior to a programme, against which progress can be assessed and comparisons made. The baseline study tests listed indicators in the results framework (or logical framework) regarding their validity, reliability, and data availability. In some cases, the baseline study report might suggest changing/refining indicators or adapting the source of verification within the results framework, because it is not feasible to find reliable data for the originally proposed indicator. In addition to those minor changes, the baseline study should establish the starting indicator value so targets can be set, and the source of verification can be tested to ensure it is reliable and data can be accessed or collected. A strong and accurate baseline is the starting point from which change can be measured during monitoring and evaluations.

1. Key Tasks:

   1. Test indicators and their proposed sources of verification on availability and reliability.
   2. If necessary: suggest modification on either sources of verification or indicator definition/ operationalization (only in case of severe challenges in collecting reliable data)
   3. Establish baseline indicator values for all indicators defined in the results framework.
   4. Provide a short report with recommendations and a narrative summary of the baseline findings.

2. Methodology

The most appropriate assessment methodology process is proposed by the consultant but should include project documents and existing reports such as needs assessment as well as interviews with key stakeholders such as representatives of the target group, community leaders and representatives of the local municipality, ministries, IDP camps, accessing country statistics etc. The technical proposal is expected to include a section on methodology.

1. Expected deliverables.

• Baseline study design and methodology in inception report.
• Baseline study draft report (see outline in the annex): 
• Documentation of activities (e.g. interviews, tools and raw data) carried out.
• Final report
  • Executive summary
  • Methodology
  • Recommendations on indicators and sources of verification
  • Outcome of baseline study (table with baseline values)
  • Narrative summary and recommendations

To facilitate the submission of proposals, the submission duly stamped and signed can be done electronically in PDF format and sent to procurement [email protected] electronic submissions preferred.

The titles of submitted documents should clearly state “Baseline study for Family and Community Empowerment project in Borama District by (the company/consultant title)” and technical and financial proposals for the baseline study of Family and Community Empowerment project in Borama District”. Please make sure that the technical and financial proposals to be submitted in a separate PDF file. During the process of evaluation, technical bids will be opened and evaluated first. The financial part of those proposals, which are shortlisted after evaluation of the technical proposal, will be opened in a second step.

Documents to submit.

1. Bid submission / identification form.

• Previous experience format
• Price schedule form (to be sealed in a closed envelope or a separate PDF file)
• Technical proposal
• CVs of the research team members(s) including current geographical location(s)
• Three references (at least two of them must be familiar with your work)
• An example of a recent/relevant evaluation report (if available for public use)
  1. Deadline for submission

The proposal must be received by the latest, on 26th October 2026, by the end of the day. Proposals received after the deadline will not be considered.