INVITATION FOR OPEN TENDER FOR THE SUPPLY, DELVERY AND INSTALLATION OF 50KWP SOLAR PV SYSTEM + 42 KWH ENERGY STORAGE FOR MOIFAR BUILDING IN KISMAYO JUBALAND STATE.

Date: 03.04.2025.

NIS Foundation is looking for a qualified contractor for the supply, delivery and installation of 50kWp Solar PV System with 42 kWh Energy Storage for MINISTRY OF INTERIOR AFFAIRS, FEDERAL AND RECONCILIATION (MoIFAR) building in Kismayo Jubaland State of Somalia. All interested contractors/suppliers are requested to submit their applications together with the below listed support documentation and other requirements for consideration:

1.    Licenses/Registrations: The bidder company should submit the following registrations/Licenses.

• Valid license/registration certificate from the Ministry of public works at Federal.

• Valid license/registration certificate from Ministry of public works at Jubaland State.

• Valid Tax compliance certificate from Jubaland Ministry of Finance.

• Statement of ownership: The company shall submit a signed public notary document stating the ownership of the company (Name, position contacts and shares).

Note: Failure to submit any of the above licenses will lead to automatic disqualification.

1. Previous similar work experience bidders shall submit 3 main previous similar contracts as per below table: The company should fill in the below table with details of previous relevant/similar experience for the past 7 years in the ‘’supply, delivery and installation Solar PV System with energy storage solution or above’’ and have working experience in Somalia (attach at least 3 main contracts with all its annexes including the BoQ of solar PV systems from previous contracts with monetary value worth of USD 100,000 or above for each contract that the company has implemented with INGOs and/or UN agencies ( a reference check will be done).

Please note that forged or fake contracts will lead to automatic disqualification.

3.

4.

1. Company Finances: presents a duly signed statement/declaration confirming that the company is financially in a good position and able to pre-finance project works as this is necessary.

2. Work plan for the activity: The bidder company shall submit a clear and detailed activity workplan (description of system components and technical design, datasheets, installation, activity-based work plan and training of local technicians/ operators).

3. BoQ price allocation accuracy and responsiveness): The company shall submit a filled and stamped BoQ (Both excel and pdf versions). Incomplete BoQ lines will not be considered.

4. Supplier ethical standard form: Fill, stamp and submit the attached supplier ethical standard form.

Detailed technical solutions within the following parameters:

• The required system is 50kWp PV system with 42kWh energy storage solutions and will be coupled to the grid. Your design should include energy metering monitoring system, lightning arrestors and grounding. The available space for mounting is a concrete roof and currently the facility is under construction and see the electrical drawing in Annex.

• All system equipment must have a functioning lifespan of at least 20 years for PV panels and 10 years for power electronics.

• All materials and equipment must be proven to perform in extreme environments relating to heat, humidity, wind and dust.

• Full technical specifications are required for all equipment and should conform to all international standards.

• A detailed description of the proposed solution including energy calculation (yield per hour plus variation over the year), Single Line Diagrams of all system, layout of the mounting structure (roof mounted) and AC board design.

• All components used in these proposals required to be from Tier one long term suppliers, best in their class, and providing the highest industry quality and standards.

Inverters and power electronics

All inverters must be adequately protected (against overvoltage, spikes, lightning strikes, etc., and harmonics with fault ride through technology. All inverters must conform to international standards and have relevant certificates and permits.

Spare parts

As part of the system the contractor must include extra a minimum of spare parts, including solar modules (5), DC cables (300m) and cable connectors(30pcs).

Warranty

The proposed system must carry a guarantee against design and workmanship for a at least two years; all solar modules must carry a minimum performance warranty of at least 80% yield after 25 years, plus

a produce warranty of at least 15 years; all inverters and power electronics must carry a minimum 5-year warranty.

Follow-up and servicing of installation

This tender must include provisions for servicing and follow-up for a period of not less than one-year from the PV plant’s commissioning, including the deployment of technicians and replacement of any faulty components at the contractor’s own cost.

Project timeline

Please provide a tentative timeline for the contract from procurement to the system installation and commissioning.

Please provide detailed workplan.

All interested contractors/suppliers are requested to send electronically all the above support documents/requirements to NIS Foundation by 20th April 2025 before 11:59PM (Local time) Saturday mid-night through this email: [email protected].

The subject of your email should be named as per advertisement title “OPEN TENDER FOR THE BID REQUIREMENTS FOR THE SUPPLY, DELVERY AND INSTALLATION OF 50KWP SOLAR PV SYSTEM + 42 KWH ENERGY STORAGE FOR MOIFAR BUILDING IN KISMAYO JUBALAND STATE”.

Any enquiries or questions may be addressed to NIS Foundation through the abovementioned email.

OFFERS WILL BE REJECTED IF ANY ILLEGAL OR CORRUPT PRACTISES HAVE TAKEN PLACE IN CONNECTION WITH THE AWARD.

NB: NIS Foundation promotes equal opportunities for all and welcomes applications from all sections and members of society regardless of their age, gender, group membership, political and/or clan affiliation. Qualified bidders/contractors owned by women are particularly encouraged to apply.