Request for Proposal

Waaberi District, Off Airport road,

Behind Turkey Polytechnic School.

Somalia

7th March 2024

To: Open International “Request for Proposal” to qualified vendors

Request for Proposal No.: [RFP-SOM-FWA-CO-24-003]

Provision of Car Rental Services for DRC Somalia – Mogadishu and Baidoa Offices for a period of 24 Months under a Framework Agreement

Dear Sir/Madam:

The Danish Refugee Council (DRC) has received a grant several donors for the implementation of the humanitarian aid operations. Part of this operation is the supply of Provision of Car Rental Services for DRC Somalia offices in Mogadishu and Baidoa Offices/areas for the 24 months. Therefore, the DRC requests you to submit price bid(s) for the supply of the item(s) listed on the attached DRC Bid Form Annex A.

I.                     Tender Details

The Tender details are as follows:

Brief Session for Vendors

Date: 21st March 2024 – Time: 11:00 East Africa Time - 08:00 GMT – Via The below Microsoft Team link

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmU5NzIyOWYtNWI1MS00N2VmLWJlYjMtM2Y0OWNiMGM3NjM3%40thread.v2/0?context=%7b%22Tid%22%3a%222a212241-899c-4752-bd33-51eac3c582d5%22%2c%22Oid%22%3a%22b60b3e05-29d1-442a-9911-2e9d8749b593%22%7d

I.                     Email submission Bids can be submitted by email to the following dedicated, controlled, & secure email address: [email protected] 1.                   When Bids are emailed, the following conditions shall be complied with:

a)       The RFP number shall be inserted in the Subject Heading of the email

b)       Separate emails shall be used for the ‘Financial Bid’ and ‘Technical Bid’, and the Subject Heading of the email shall indicate which type the email contains

·   The financial bid shall only contain the financial bid form, Annex A.2- and Annex A2-b

·   The technical bid shall contain all other documents required by the tender, but excluding all pricing information

c)       Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.

d)       Email attachments shall not exceed 4MB; otherwise, the bidder shall send his bid in multiple emails.

e)       Failure to comply with the above may disqualify the Bid.

2.                   DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the Bidder or DRC in the processing of emails. 3.                   DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process. 4.                   Bids can be submitted in one of two ways; hardcopy or electronically. If the Bidder submits a Bid in both Hardcopy and electronically, DRC will choose the version that is the most advantageous to DRC.