Request for Proposals – Graphic Design Services

Request for Proposals – Graphic Design Services

Location: Remote location

Application closing: 7 June 2022

About Interpeace

Interpeace is an international organization for peacebuilding. With over 27 years of experience, it has implemented a broad range of peacebuilding programmes in Africa, the Middle East, Asia, Europe, and Latin America.

Interpeace tailors its approach to each society and ensures that its work is locally designed and driven. Through local partners and its own local teams, it jointly develops peacebuilding programmes based on extensive consultation and research. Interpeace helps establish processes of change that promote sustainable peace, social cohesion, and resilience. The organization’s work is designed to connect and promote understanding between local communities, civil society, governments, and the international community.

Interpeace also assists the international community – especially the United Nations – to play a more effective role in peacebuilding, based on Interpeace’s expertise in field-based work at grassroots level. Interpeace achieves this primarily by contributing innovative thought leadership and fresh insights to contemporary peacebuilding policy. It also assists the international community through ‘peace responsiveness’ work, in which Interpeace provides advice and practical support to other international organizations (especially those in the security, development, and humanitarian aid sectors), enabling them to adapt their work systemically to simultaneously address conflict dynamics and strengthen peace dynamics.

Interpeace is headquartered in Geneva, Switzerland, and has offices around the world.

Background

Interpeace’s Strategic Partnerships and Communications (SP&C) Unit supports the design, coordination and implementation of a wide range of communications and external relations activities in order to position the organization’s expertise, mobilize resources and engage with the wider public on conflict-related issues. This includes providing creative design and layout services of communications materials, for both offline and online use. Interpeace regularly calls upon external service providers to bring in specific expertise to support our communication work.  Interpeace seeks to contract independent service providers to deliver a range of visual concepts, designs and layout services to support the organization’s overall branding and engagement work.

Annex 1             Terms of ReferenceSubject:              Graphic Design Services

Main tasks and responsibilities

Interpeace requires external providers for graphic design services to work closely with the Strategic Partnerships and Communications (SP&C) Unit, to provide illustrations and layout services of communications materials, for both offline and online use, including reports and publications, factsheets, brochures, infographics, graphics for social media outreach, event collaterals and more. The designer will produce products based on content and guidance provided by Interpeace’s SP&C Unit, in full compliance with Interpeace branding and style guide.

The provider will, under the general guidance of and in close collaboration with the Interpeace Graphic Designer and the Global Communications Manager based in Geneva, be responsible for the development of visual concepts, design and layout of creative, informative and innovative communications products for Interpeace programmes and initiatives as required. The provider will be expected to provide the following deliverables on demand:

• Develop visual ideas and concepts for Interpeace publications and social media engagement
• Graphic design for all types of communication material such as print publications, infographics, factsheets, brochures, banners, flyers, posters, resource booklets and presentations among others.
• Layout design and typesetting for electronic and printed publications.
• Interactive graphics, PowerPoint presentations and graphics for videos.
• Layout and designing of communications materials for events and workshops (including booklets, invitation cards, banners, posters, infographics etc.)
• Create social media friendly graphics

All other design related requirements as defined by the Interpeace communications team.

Functional Responsibilities

Provider will undertake the following activities/responsibilities:

• Ensure full compliance of graphic and visual communication products with the relevant brand guide and graphic standards
• Design and layout materials as agreed on a case by case basis with the responsible Interpeace Communication personnel
• Produce collateral materials for events, social media and websites
• Develop visual identities and logos
• Develop layouts, graphic design and pre-press for various informative and promotional materials (including but not limited to posters, banners, factsheets, leaflets, booklets, publications, calendars, bulletins, flyers, cards, signboards, infographics, etc.)
• Develop layouts, graphic design and pre-press for documents, reports and other products
• Develop and edit designs for maps, photographs, figures, charts, PowerPoint presentations and other graphic elements
• Ensure that all elements of visual communications and publications are in line with the professional graphic and technical standards
• Prepare or assist in preparation of or verify technical specification for print and/or production of various promotional materials
• Conduct other duties related to graphic design when needed

EDUCATION

• Degree in Graphic Design or diploma/certificate of completion of training course on professional graphic design, Illustration or related courses
• Strong knowledge of Adobe InDesign, Adobe Illustrator
• Knowledge of Adobe Photoshop and Adobe Acrobat

EXPERIENCE

• At least 5 years of relevant professional experience in graphic design with a strong knowledge in illustration and book/report design
• Experience in producing designs for international organizations and non-profits will be an asset
• Experience working with cross-cultural, international organizations will be an asset.
• A good command of video editing software is an advantage

Language

Must be fluent in English with very good command of the French language.

Other requirements

• Candidates should clearly mention their availability and ability to complete tasks when required by Interpeace at very short notice

Competencies

• A good understanding of quality design composition, conceptual layout through to final design presentation and typography
• Shows awareness of the latest trends in graphic design
• Able to contribute a contemporary aesthetic vision
• Experience bringing creative direction
• Strong cultural awareness (ie. Sensitive to inclusive visual representation that is non-offensive)
• Basic, working or proficient knowledge of offset printing
• Excellent organizational, communication, service skills and attention to detail
• Ability to establish autonomously workflow processes to deliver products
• Ability to deal with confidential information and/or issues using discretion and good judgment
• Demonstrated ability to work under pressure and to meet deadlines

Behavioral Competencies:

• Ability to be flexible and respond to changes to graphics as part of the review and feedback process
• Strong interpersonal skills, able to communicate and work with diverse people

Contract modalities

Duration and scope

1. The contract will cover the period till 31 December 2022. Each deliverable requested to produce should be quoted before undertaking the project.

Reporting and coordination

1. The service provider must be available for online meetings different time zones.
2. The service provider will work under the general guidance of and in close collaboration with the Interpeace Graphic Designer, and the Global Communications Manager. They will coordinate on a regular basis to define the scope of required deliverables and respective timeframes.
3. The service provider is free to accept, reject or suggest a modification of a requested task to guarantee that there is no conflict of interest or professional ethic issues arising out of his association with Interpeace under this contract.

Intellectual Property

1. All information and designs related to each assignment as well as the outputs produced while under the agreement are a property of Interpeace.

Preparation and Submission of Proposals

Interpeace invites qualified service providers to submit a bid to provide the services described in the attached Terms of Reference, and which form an integral part of the present Request for Proposal (RFP).

The bidder shall bear all costs related to the preparation and submission of his/her proposal, and Interpeace shall not be responsible or liable for those costs, whether direct or indirect, regardless of the conduct or outcome of the RFP, nor if the RFP is cancelled, altered or postponed for any reason. This includes, but is not limited to, any and all costs incurred for pre-proposal clarifications, oral presentations and subsequent meetings and negotiations.

All offers shall be prepared in English. Offers shall comprise of the following documents:

1. Technical Proposal

The Terms of Reference (ToRs) of the services requested by Interpeace can be found in Annex 1 below. The technical proposal must include:

1. A CV, showing all relevant experience from similar assignments, as well as contact details (email and telephone number) of the candidate(s) and the contact details of at least 2 professional referees that can attest to the candidate’s work.
2. A design portfolio, including a minimum of 8 – 10 examples of graphic design, animated graphics and illustration work they have previously produced indicating the time framed used for each product.

2. Financial Offer

A separate Financial Offer must contain an offer in US Dollars and should specify the daily rate to complete below products.

• Formatting and layout of a report (50 pages)
• Developing one pager infographic
• Illustrating a given photo
• Production of a digital banner

The cost of preparing a bid and negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

All offers to provide the services described in this Request for Proposal, and which strictly meet the requirements detailed in the Terms of Reference below must be submitted by e-mail to [email protected], by 7 June 2022. All submissions must indicate “Offer for Graphic Design Services” in the subject line.

We shall only contact service providers whose proposals are under consideration.

Participation in this RFP indicates acceptance of the terms and conditions provided.

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