Request for Proposals (RFP) for Architectural & Engineering (A&E) Services for Roads

Somalia People Centered Governance (PCG) Activity

Request for Proposals (RFP)

No. PCG-RFP-008

Architectural & Engineering (A&E) Services for Roads

Issue Date:        September 10, 2024

WARNING: Prospective Offerors who have received this document from a source other than the DAI’s Somalia PCG office, should immediately contact ([email protected]) and provide their name and mailing address in order that amendments to the RFP or other communications can be sent directly to them. Any prospective Offeror who fails to register their interest assumes complete responsibility if they do not receive communications prior to the closing date. Any amendments to this solicitation will be issued and posted on our website and therefore Offerors are encouraged to check the website periodically for any new developments.

DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate corruption, bribery, collusion, or conflicts of interest. Any requests for payment or favors by DAI employees should be reported as soon as possible to [email protected] or by visiting www.dai.ethicspoint.com. Further, any attempts by an offeror or subcontractor to offer inducements to a DAI employee to influence a decision will not be tolerated and will be grounds for disqualification, termination, and possible debarment.

1.      Introduction and Purpose

1.1      Purpose

The USAID People Centered Governance (PCG) Activity is supporting local governments in southern Somalia to improve their effectiveness and legitimacy. To accomplish this objective, the project implements activities aligned with two mutually interrelated and reinforcing immediate results, IR1) that District Councils (DCs) are fairer and more inclusive and IR2) that DCs improve their performance.

Under the current USAID contract, PCG will be operational in 12 districts in Somalia across four Federal Member States of Somalia (Galmudug, Hirshabelle, South-West State and Jubaland) which comprises of 7 post-District Council Formation (‘post-DCF’) locations and 5 post District Council locations). PCG is already active in 4 of these (South Galkayo; Warsheikh; Hudur and Afmadow) and will begin work in a further 3 (locations tbc) by September 2024. PCG is anticipated to have embedded teams in each of these locations for 24 months.

In line with implementing the engineering construction and rehabilitation works components, DAI, the implementer of the USAID funded People Centered Governance Activity, invites qualified Offerors to submit proposals to deliver Architectural & Engineering Design, Quality Assurance Services and construction supervision services to support in the engineering designs as shall be mentioned in the Statement of Works in Attachment A.

1.2      Issuing Office

The Issuing Office and Point of Contact noted in the above synopsis are the sole point of contact at DAI for purposes of this RFP. Any prospective offeror who fails to register their interest with this office assumes complete responsibility if they do not receive direct communications (amendments, answers to questions, etc.) prior to the closing date.

1.3      Type of Award Anticipated

DAI anticipates awarding a Fixed Price Subcontract to one offeror/bidder stating a total fixed price for the provision of the specific services and is not adjusted if the vendor’s actual costs are higher or lower than the fixed amount.

2.       General Instructions to Offerors

2.1      General Instructions

“Offeror”, “Subcontractor”, and/or “Bidder” means a firm proposing the work under this RFP. “Offer” and/or “Proposal” means the package of documents the firm submits to propose the work.

Offerors wishing to respond to this RFP must submit proposals, in English, in accordance with the following instructions. Offerors are required to review all instructions and specifications contained in this RFP. Failure to do so will be at the Offeror’s risk. If the solicitation is amended, then all terms and conditions not modified in the amendment shall remain unchanged.

Issuance of this RFP in no way obligates DAI to award a subcontract or purchase order. Offerors will not be reimbursed for any costs associated with the preparation or submission of their proposal. DAI shall in no case be responsible or liable for these costs.

Proposals are due no later than Wednesday, September 25, 2024, to be submitted via procurement email to [email protected]. Late offers will be rejected except under extraordinary circumstances at DAI’s discretion.

The submission to DAI of a proposal in response to this RFP will constitute an offer and indicates the Offeror’s agreement to the terms and conditions in this RFP and any attachments hereto. DAI reserves the right not to evaluate a nonresponsive or incomplete proposal.

2.2       Proposal Cover Letter

A cover letter shall be included with the proposal on the Offeror’s company letterhead with a duly authorized signature and company stamp/seal using Attachment B Proposal Cover Letter as a template for the format. The cover letter shall include the following items:

•       The Offeror will certify a validity period of 90 days for the prices provided.

•       Acknowledge the solicitation amendments received.

•       Documentation that the Offeror is a licensed/registered Architecture and Engineering Firm.

2.3      Questions regarding the RFP

Each Offeror is responsible for reading and complying with the terms and conditions of this RFP. Requests for clarification or additional information must be submitted in writing via email to [email protected]. No questions will be answered by phone. Any verbal information received from a DAI (or PCG) employee or other entity shall not be considered as an official response to any question regarding this RFP.

Copies of questions and responses will be distributed in writing to all prospective bidders who are on record as having received this RFP after the submission date specified in the Synopsis above.

Email Address for Submission of Proposals

Email: [email protected]

Issuing Office and Point of Contact

PCG Procurement Team: [email protected]

 Deadline for Receipt of Proposals

September 25, 2024