Invitation to Tender for Water Transportation Services

Tender for Water Transportation Services

Project Title: Provision of Life-Saving Water, Sanitation, and Hygiene Response Packages to Climatic Shocks Affected People at Risk of Displacement in Rural Areas of Baidoa, Somalia
Project Code: CBPF-SOM-24-S-NGO-28024
Issued By: Somali Association for Rehabilitation and Development (SARD)
Date Issued: 5 January 2025
Closing Date: 15 January 2025

Quotation Ref: Invitation to Tender for Water Transportation Services (No. SARD/WASH/0001/2025).

1. Introduction

Somali Association for Rehabilitation and Development (SARD) is a local non-governmental organization (LNGO) established in 1992 and based in Baidoa District, Bay Region, Somalia. SARD is committed to addressing humanitarian challenges resulting from prolonged conflict and natural disasters through interventions in the nutrition, WASH, food security, and protection sectors.

As part of its ongoing project, Provision of Life-Saving Water, Sanitation, and Hygiene Response Packages, SARD invites reputable and qualified trucking companies to submit sealed bids for transporting potable water to rural villages in Baidoa District.

2. Scope of Work

• Locations and Distances:
  • Bonkay: 5 km from Baidoa town
  • Boqolka Iitir: 12 km from Baidoa town
  • Gooyaale: 8 km from Baidoa town
  • Ashagow: 10 km from Baidoa town
  • Buulo Garas: 6 km from Baidoa town
• Volume of Water: A total of 3,240,000 liters of water will be transported over 48 days.
• Truck Capacity: Trucks must have tankers with a capacity of 10,000–15,000 liters.
• Water Quality and Compliance: Trucks must be thoroughly cleaned and disinfected before use to ensure the safe delivery of potable water.

3. Eligibility Criteria

Qualifications

• Legal Registration: The bidder must be legally registered and provide valid registration documents.

• Specialized Expertise: The bidder must demonstrate knowledge and capability in potable water transportation and distribution.

Experience

• Relevant Experience:
  • At least 2–3 years of experience in providing water trucking services, particularly in emergency or humanitarian contexts.
  • Evidence of similar projects conducted in rural or hard-to-reach areas.
• References: Provide at least two references from previous clients.
  • A brief company profile, including the legal name, business registration number, physical address, and contact details.
  • Proof of legal registration as a company in Somalia, including a valid business license and tax registration certificate.
  • Documentation proving at least 2-3 years of experience in water transportation services, especially in rural or emergency contexts.
  • Provide examples of similar projects completed, including references or contracts from previous clients or organizations.
  • A detailed proposal outlining the approach to delivering water transportation services, including the number and type of trucks to be used (with a capacity of 10,000–15,000 liters), planned delivery schedules, and compliance with water quality standards (ensuring the trucks are thoroughly cleaned and disinfected before use).
  • A breakdown of costs for the transportation services, including unit costs,  and any additional expenses. The total bid amount should reflect the cost of transporting 3,240,000 liters of water over 48 days.
  • Evidence that the trucks are suitable for transporting potable water (capacity of 10,000–15,000 liters).
  • Proof that the trucks are regularly cleaned and disinfected to meet water quality standards.
  • Contact details of at least two previous clients or organizations for which the bidder has provided similar services, preferably in emergency or humanitarian settings

4. Bid Submission Requirements

Interested and qualified bidders are required to submit the following documents for the Invitation to Tender for Water Transportation Services - WASH:

Bidder’s Profile:

Legal Registration Documents:

Bidder’s Experience:

Technical Proposal:

Financial Proposal:

Truck Capacity and Compliance:

References:

5. Evaluation Criteria

Bids will be evaluated based on the following:

1. Cost: Competitive pricing aligned with the project’s budget.
2. Quality: Compliance with water transportation standards, including hygiene protocols.
3. Technical Capability: Capacity to provide trucks with the required specifications and handle logistics efficiently.
4. Compliance: Submission of all required documents and adherence to tender specifications.

6. Contract Terms and Conditions

• Payment Terms: Payments will be made in installments based on project milestones.
• Delivery Schedule: Water must be delivered as per the schedule agreed upon during contract signing.
• Warranties: The service provider guarantees the quality and timely delivery of potable water.

• Submission Method:
  All bids must be submitted to the Procurement and Logistic Officer via email at [email protected]. The subject line of the email must clearly state: "Bid for Water Transportation Services - WASH."
• Submission Deadline:
  The deadline for submission is 15 January 2025, by 11:59 PM Somalia Time. Late submissions will not be considered under any circumstances.

8. Clarifications and Amendments

• Clarifications:
  Bidders may submit written inquiries regarding this tender to the contact person listed below. All inquiries must be submitted no later than 10 January 2025. Responses to inquiries will be provided promptly to ensure transparency and fairness for all bidders.

• Amendments:
  Any changes or updates to the tender documents will be communicated to all bidders via email or published on the official Somali Association for Rehabilitation and Development (SARD) website by 12 January 2025.

9. Contact Information

For further information or clarifications, please contact:
Contact Person: Ahmed Mohamed Adan
Designation: Procurement and Logistics Officer
Email: [email protected]
Phone: +252615545462

Note: Somali Association for Rehabilitation and Development (SARD) reserves the right to accept or reject any bids without providing reasons.

We look forward to receiving your bid.

Ahmed Mohamed Adan
Procurement and Logistics Officer
Somali Association for Rehabilitation and Development (SARD)
Date: 5January 2025