General Conditions for Tender

1.   Scope: ALIGHT Formerly known as the “American Refugee Committee (ARC International)” invites tenders for the supplies/works described and summarized in accordance with procedures, conditions and contract terms, as prescribed in the tender documents. ALIGHT reserve the right to vary the quantity of work/materials/supplies specified in the Tender Documents without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted offers.

2.   Language: As determined by ALIGHT, the working language of this tender is English. Other languages will not be accepted.

3.  Qualifying and Conditions: The main criteria for admission to the tender are as follows:

a)       Quote envelop should be sealed with the reference and must stamped.

b)      Valid Registration certificates from Somaliland Government

c)       Tax Clearance Certificate

d)      Good track-record and references from previous clients (At least three references from the Contractor applying for Tender with verifiable telephone contacts and emails).

e)      Relevant Experience (Similar experience – with proof of signed contract & Submission of PO’s).

•       The contract must be fully executed by both parties and should clearly specify the contract value along with a detailed description of the services provided.

•       The minimum contract value should be $100,000; contracts with lower values will not be considered technically compliant.

•       Only contracts or purchase orders (POs) and commitments that are no older than seven years will be eligible for consideration

•       A minimum of three original contracts is required for eligibility in this bidding process

f)        Submission of the latest certified bank statement of the applying entity (Original Bank statement from Sep 2023 – October 2024.)

•       An original bank statement covering the specified duration is required.

•       Color-printed bank statements will not be accepted.

•       Black-and-white bank statements will not be considered.

g)       Detailed Company Profile

h)      Resume of Lead Engineer’s

i)        Work plan - Weekly based

j)        Guarantee Period

k)       Mode of Payment

l)        All bids should be written in English.

m)    Partial Documents will not be accepted.

n)      Bidders are permitted to submit a bid for only one lot. Dual Lot’s would be ineligible

o)      Lowest price will not be the sole criteria; quality, Work plan and previous experience will also be considered.

Proof of the above must be provided.

4.  Tender Basis:

•       All Tender Documents must be completed in full, incomplete applications will be disqualified.

•       All Applicants will receive identical documents: No applicant should add, omit, or change any item, term or condition in original papers.

•       If Applicants have any additional request and conditions, this shall be stipulated in a separate letter accompanying the bid.

•       Each applicant is allowed to submit one bid for only one lot (for each work)

•       Each bid shall be valid for the period of 90-days from its date of submission.

•       Bids shall be made in writing calculated in USD only and clearly stated on the appropriate forms.

•       All prices must include all taxes, compulsory payments, levies and duties, including Sales Tax (if applicable).

•       The price schedule must include all information requested, including origin of materials.

•       The applicant shall attach a detailed timetable for carrying out the works (work plan) and propose ways and means to realize the works.

•       ALIGHT is not liable for any damage to the applicant person or property in the event that something should occur. ALIGHT strongly recommends that all applicants take extra precaution when visiting/delivering supplies to a project site and get their supplies insured if possible.

5.  Scope of Works: BOQ, the scope of assignment relates to Invitation to Tender for the Construction of ECE Centre, Classroom Extensions, Twin Latrines, and GF Spaces in Saahil & Saraar Region (2 Lots). as per design, details and specifications provided in Annex 1. Bids must be submitted for whole works.

Quotations will be submitted separately for individual works.

6.  Payments: Payment will be made upon satisfactory delivery and technical report (if any) of work done at the location mentioned in tender notice within 10 working days after receiving an invoice.

7.    Performance Standards: The works must be undertaken in accordance with all relevant rules, regulations and statutes currently in force in Somaliland.

8.  Tender Documents: All Tender Documents included in this package are listed here:

9.  Eligibility of Applicants: Applicants cannot apply if they:

•       Are not registered companies with governmental authority

•       Are bankrupt or in the process of going bankrupt.

•       Have been convicted for an offense concerning professional conduct.

•       Have been guilty of grave professional misconduct (proven by any means which the contracting authorities can justify).

•       Have not fulfilled obligations related to payment of taxes.

•       Are guilty of serious misinterpretation in supplying information.

•       Are in situations of conflict of interest (with prior relationship to project or family or business relationship to parties employed by ALIGHT International).

1 This policy has been adapted from ALIGHT’s Ethical Purchasing Policy.

•       Were declared at serious fault of implementation owing to a breach of their contractual obligations

•       Are on any list of sanctioned parties issued by the Somaliland Government and United States Government.